Building rotas can be stressful. For busy businesses, such as restaurants and cafes, finding a spare moment is difficult and managing your workforce can be a time-consuming task. Rota building software is often the best solution, but for some teams that are not yet able or ready to use the technology a simple excel template takes away some of burden. We built this free Excel rota template specifically for those businesses, to provide a more cost effective, efficient way to manage staff without the paper and scribbles.
To add new employees, copy the two rows associated with the first employee, insert two rows before any other employee, and paste the rows into the two rows you just created.
On the Shifts page add your common shift times into the Shift column and they will be automatically made available in the rota.
You can update the names of the roles by selecting the cells in the 'Role' column, and editing them. Now when you go to add roles the drop-down list will be updated.
To change the weekly dates in your staff rota select the cell next to 'Week Commencing' and input the start date of the day you want your rota to run from.
If you'd like a bit of help getting to grips with Excel, or need a quick guide for using it, you may find the following useful; Excel Training Courses.