Rota software to help you through high season and beyond Online rota software for leisure, sport & tourism

RotaCloud software

Running a business in the leisure industry is anything but leisurely. With sudden spikes in trade throughout the year, parties of various sizes to cater for, and unpredictable staff availability to consider, you need to be able to adapt at a moment’s notice.

That’s where we come in. RotaCloud is cloud-based rota planning and attendance software that’s fast, easy to use, and lets you plan and edit your schedules anytime and anywhere you like — so that, instead of getting in the way, your rota sets your business up for success.

Reaching for rota planning success

Euan Noble, founder and commercial director at indoor climbing gym ROKT, explains how RotaCloud has helped him save money, boost productivity, and improve communication at his business.

"The time savings alone would warrant paying five times the current price for up to 25 employees."

"With RotaCloud, any changes are emailed to the team instantly, and they always have an up-to-date view of the week and month ahead — it's incredible. The time savings alone would warrant paying five times the current price."

Euan Noble, Founder and Commercial Director at ROKT

average time saved on rota management with RotaCloud
Peter Jumpertz from Carrosse DeLouis

We saved significant money from day one — we were able to reduce the number of missed trips from unassigned shifts or unavailable chauffeurs to zero.

Peter Jumpertz, Owner, Carrosse DeLouis

Katy Bolton from Seven Stories

[RotaCloud] has simplified our whole staffing rota and saved hours of admin time.

Katy Bolton, Administrative Assistant, Seven Stories

James Brennan from Base Jump

The ease of reporting at the click of a button means that we can swiftly and efficiently ensure our workforce is on-site, on time, and for the right roles.

James Brennan, Managing Director, Base Jump

Euan Noble from ROKT

The time savings alone would warrant paying five times the current price for up to 25 employees.

Euan Noble, Founder & Commercial Director, ROKT

Emma Hogg from The Engine Shed

I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager, The Engine Shed

Rota software that’s ready for anything

Quick off the blocks

We built RotaCloud to be accessible for everyone, regardless of IT ability — just click, copy, drag and drop your way to a clear, reliable rota. When you have a pattern that works for you, you can copy and paste whole weeks or months to reduce your rota planning time even further.

Responsive, always up to date

One of your instructors called in sick? Party booking just come in? RotaCloud will tell all eligible staff if there are shifts that needs filling and even send notifications to those whose shifts have been changed. Plus, with the free RotaCloud app, your team are never more than a few taps away from the latest version of the rota.

Cover all your bases

RotaCloud’s colour-coded Dashboard gives you a clear visual representation of where your staff will be, so you’ll know in an instant if you have your reception, track, pool, and even cleaning covered.

Fuss-free payroll

RotaCloud lets you set up roles — and associated hourly rates — so that your staff’s pay reflects the nature of the work they do, not just the hours. And with staffing costs displayed in real-time as you build your rotas, you’ll know how much you’re spending before you share the rota.

Holiday management made easy

Forget memos and trawling your inbox for old emails; with RotaCloud, your staff request their time off directly through the app. Your managers can approve or deny requests with just a couple of clicks, and RotaCloud will automatically calculate your employees’ remaining holiday.

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.


Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

review stars

“We've been using RotaCloud for over two years and now can't imagine how we survived without it.”

Lucy C

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"Makes employee shift handling simple. The best software I have used so far for small businesses."

Mathias J

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"Now we’ve made the change, I can’t ever see us going back!”

Chris W

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"Sampled a few online rota systems and RotaCloud was by far the best."

David M

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"Excellent product for managing staff communication and improving efficiency"

Steve D

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"RotaCloud has saved our staff hours and hours of time on planning rotas."

Ben S

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“I have had nothing but positive experiences with RotaCloud.”

Niall K

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"Communications with the RotaCloud team is excellent and they are very quick to respond."

Vanessa S

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“This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.”

Simon Mc

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"The support team always reacts fast. Can't fault them."

Charles S

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"RotaCloud is a valuable component in our business setup and is very easy to use."

Clive P

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"RotaCloud has cut my rota planning down from three days a month to about two hours."

Richard B

RotaCloud is rated 4.9 out of 5 from 152 reviews on Capterra

Last updated: August 2020

Free resources for leisure, sport & tourism industries

We’re obsessed with making work easier for our clients. That’s why you’ll always find plenty of useful guides and blogs in our resource library.