Keep your clients happy with perfect rota planning

Online rota software for security, cleaning and other professional services

RotaCloud software

You provide the services that keep other businesses running smoothly — but what about your own? When you’re focused on winning new clients or keeping current clients happy, day-to-day admin is rarely a priority. As your business grows, staff scheduling and time tracking processes tend to cause more problems than they solve.

If you’re fed up with rota planning, you’re not alone. That’s why we built RotaCloud. RotaCloud is online rota software that’s designed to make scheduling staff and tracking time effortless — but don’t take our word for it...

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RotaCloud’s given us 100% staff visibility, and shift swaps and leave requests are all managed online with zero effort from managers.

Brian Curran, Managing Director, KeyPlus Security Brian Curran, Managing Director, KeyPlus Security

Using RotaCloud has upped our professionalism and also saved us countless hours. I couldn't recommend RotaCloud enough.

Sunny Hall, Managing Director, BN1 Security Sunny Hall, Managing Director, BN1 Security

RotaCloud has reduced our administration time on rotas by 40-50 hours per week.

Andrew Miller, Sport Operations Manager, Sheffield Hallam University Andrew Miller, Sport Operations Manager, Sheffield Hallam University

I would wholeheartedly recommend RotaCloud to other businesses — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager, The Engine Shed Emma Hogg, HR & Finance Manager, The Engine Shed

The entire process of setup, virtual training and ongoing support stood out against other products on the market

Tracy Pitcher, Contract Delivery Manager, Sunderland GP Alliance Tracy Pitcher, Contract Delivery Manager, Sunderland GP Alliance
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  • KeyPlus logo
  • BN1 Security logo
  • Sheffield Hallam University logo
  • The Engine Shed logo
  • Sunderland GP Alliance

Simple, reliable staff scheduling and time tracking

Easy-to-use online rota builder

Drag and drop shifts, colour code roles, and quickly copy and paste entire rota periods — scheduling staff has never been easier. Everything’s stored in the cloud, so no matter what device you’re using, your rota’s on hand.

Simple security business rota in RotaCloud

Drag and drop shifts, colour code roles, and quickly copy and paste entire rota periods — scheduling staff has never been easier. Everything’s stored in the cloud, so no matter what device you’re using, your rota’s on hand.

Locations menu in RotaCloud

A separate rota for every location — at no extra cost

In RotaCloud, one Location = one rota. Use a Location for each of your clients to prevent rota mix-ups and easily track costs and coverage. You can have hundreds of Locations under one account, at no extra cost.

Locations menu in RotaCloud

In RotaCloud, one Location = one rota. Use a Location for each of your clients to prevent rota mix-ups and easily track costs and coverage. You can have hundreds of Locations under one account, at no extra cost.

Accurate time tracking — even remotely

Stop relying on paper timesheets, and get a true picture of hours worked with remote, GPS restricted clocking in and out via the RotaCloud smartphone app. The figures are fed straight through to digital timesheets, which can be locked and prepared for payroll. Use RotaCloud’s wide range of reports to give you full visibility over your employee data.

Receptionist’s timesheet screenshot in RotaCoud

Stop relying on paper timesheets, and get a true picture of hours worked with remote, GPS restricted clocking in and out via the RotaCloud smartphone app. The figures are fed straight through to digital timesheets, which can be locked and prepared for payroll. Use RotaCloud’s wide range of reports to give you full visibility over your employee data.

RotaCloud smartphone app showing current shift and upcoming leave

Reclaim your workday

Speed up tedious people management processes like organising shift swaps and approving leave by doing it all through RotaCloud. Get notified whenever employees make a request, and reject or approve it with a single click. No more email chains, phone calls or handwritten notes to keep track of.

RotaCloud smartphone app showing current shift and upcoming leave

Speed up tedious people management processes like organising shift swaps and approving leave by doing it all through RotaCloud. Get notified whenever employees make a request, and reject or approve it with a single click. No more email chains, phone calls or handwritten notes to keep track of.

More info for your workers

Use day notes and shift notes to communicate extra info with your contractors and employees, such as client phone numbers, access codes, or specific duties required. Staff are sent these notes with their shift notifications, and can also check them through the RotaCloud app — no more communication mix-ups leading to unhappy clients.

Push notification of a note added to a shift

Use day notes and shift notes to communicate extra info with your contractors and employees, such as client phone numbers, access codes, or specific duties required. Staff are sent these notes with their shift notifications, and can also check them through the RotaCloud app — no more communication mix-ups leading to unhappy clients.

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GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

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Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

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Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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5
Saves me hours each month on organising shifts and staff leave.
Alex D Feb 2 2020
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S Jan 29 2018
5
Easy to use for management and staff and easy to set up. Great support. I love it.
Carl M Feb 28 2020
5
The support team always reacts fast. Can't fault them.
Charles S Feb 13 2017
5
Now we’ve made the change, I can’t ever see us going back!
Chris W Oct 15 2018
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P Jun 14 2018
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Rotas have never been so easy.
Emma H Feb 28 2020
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C Nov 26 2018
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y Dec 14 2018
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S Feb 28 2020
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J Nov 5 2017
5
The best rota software we have used.
Matt N Dec 12 2019
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F Apr 9 2020
5
I have had nothing but positive experiences with RotaCloud.
Niall K Nov 28 2018
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B Feb 14 2017
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc Dec 28 2018
5
Excellent product for managing staff communication and improving efficiency.
Steve D Aug 21 2017
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O Mar 2 2020
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A Jan 29 2020
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M Apr 9 2020
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RotaCloud is rated 4.9 out of 5 from 170 reviews on Capterra

Last updated: August 2021

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Take a look at some of our top resources and blog articles designed to help businesses resolve their people management problems.