Keep your clients happy with perfect rota planning
Simple online rota software for education, cleaning & professional services
Cut your admin and keep your business running smoothly with our easy-to-use staff scheduling & attendance tools.
Trusted by over 5,000 businesses, including:
4.9 av. 264 reviews
4.9 av. 260 reviews
You provide the services that keep other businesses running smoothly — but what about your own? When you’re focused on winning new clients or keeping current clients happy, day-to-day admin is rarely a priority. As your business grows, staff scheduling and time tracking processes tend to cause more problems than they solve.
If you’re fed up with rota planning, you’re not alone. That’s why we built RotaCloud — online rota software designed to make scheduling staff, recording attendance, and annual leave management simple.
Easy-to-use online rota builder
Drag and drop shifts, colour code roles, and quickly copy and paste entire rota periods — scheduling staff has never been easier. Everything’s stored in the cloud, so no matter what device you’re using, your rota’s on hand.
Explore our rota builderRotaCloud has made a big difference in the time that it takes to compile the monthly rota and then in the way we manage any changes during the month.
A separate rota for every location — at no extra cost
In RotaCloud, one location = one rota. Use a location for each of your clients to prevent rota mix-ups and easily track costs and coverage. You can have hundreds of locations under one account, at no extra cost.
Rota customisationIt’s reduced the manual calculations of staff hours and shift reporting — this info is instantly available on RotaCloud.
Accurate time tracking — even remotely
Stop relying on paper timesheets, and get a true picture of hours worked with remote, GPS restricted clocking in and out via the RotaCloud smartphone app. The figures are fed straight through to digital timesheets, which can be locked and prepared for payroll. Use RotaCloud’s wide range of reports to give you full visibility over your employee data.
Explore timesheetsPayroll takes a fraction of the time it used to, and is much less prone to any mistakes.
RotaCloud has reduced our administration time on rotas by 40-50 hours per week.
Reclaim your workday
Speed up tedious people management processes like organising shift swaps and approving leave by doing it all through RotaCloud. Get notified whenever employees make a request, and reject or approve it with a single click. No more email chains, phone calls or handwritten notes to keep track of.
Holiday management toolssThe core functionality of rota management and holidays means that it ticks two key boxes for us when choosing a system.
More info for your workers
Use day notes and shift notes to communicate extra info with your contractors and employees, such as client phone numbers, access codes, or specific duties required. Staff are sent these notes with their shift notifications, and can also check them through the RotaCloud app — no more communication mix-ups leading to unhappy clients.
Our mobile appStaff are now able to access the rota wherever they are and are notified about any changes.
GDPR compliant
We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone.
Cloud-based
Because RotaCloud is 100% web-based, both you and your staff can access your accounts any time and anywhere you have an internet connection.
Free support for life
We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.
You're in good company
Join more than 5,000 small and medium businesses using RotaCloud to manage their teams.
4.9 av. 264 reviews
4.9 av. 260 reviews
from Capterra
A great solution which simplfies our administrative processes and reduces our paperwork.
from Capterra
Sampled a few online rota systems and RotaCloud was by far the best.
from Capterra
Happy to have found this software, best decision ever.
from Capterra
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
from Capterra
Simple to use and great value for money!
from Capterra
Simply the best rota software around.
from Capterra
Great user support, always there to answer any questions. The interface is very intuitive.
from Capterra
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
from Capterra
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
from Capterra
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
from GetApp
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
from Capterra
Best scheduling piece of kit out there!
from Capterra
[RotaCloud] is a game changer for our small charity.
from Capterra
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
from Capterra
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
from GetApp
RotaCloud is our life saver!
from GetApp
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
from Capterra
Some fantastic features and also the customer support service is world class.
from Capterra
RotaCloud is the best online HR management tool.
from Capterra
Communications with the RotaCloud team are excellent and they are very quick to respond.
from GetApp
Great software at a good price which is scalable with your business.
RotaCloud is rated 4.9 out of 5 on average from over 500 reviews on Capterra & GetApp
Free resources for professional service providers
Take a look at some of our top resources and blog articles designed to help businesses resolve their people management problems.
