Keep your clients happy with perfect rota planning Online rota software for security, cleaning and other professional services

RotaCloud software

You provide the services that keep other businesses running smoothly — but what about your own? When you’re focused on winning new clients or keeping current clients happy, day-to-day admin is rarely a priority. As your business grows, staff scheduling and time tracking processes tend to cause more problems than they solve.

If you’re fed up with rota planning, you’re not alone. That’s why we built RotaCloud. RotaCloud is online rota software that’s designed to make scheduling staff and tracking time effortless — but don’t take our word for it...

Brian Curran from KeyPlus Security

RotaCloud’s given us 100% staff visibility, and shift swaps and leave requests are all managed online with zero effort from managers.

Brian Curran, Managing Director, KeyPlus Security

Sunny Hall from BN1 Security

Using RotaCloud has upped our professionalism and also saved us countless hours. I couldn't recommend RotaCloud enough.

Sunny Hall, Managing Director, BN1 Security

Andrew Miller from Sheffield Hallam

RotaCloud has reduced our administration time on rotas by 40-50 hours per week.

Andrew Miller, Sport Operations Manager, Sheffield Hallam University

Emma Hogg from the Engine Shed

I would wholeheartedly recommend RotaCloud to other businesses — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager, The Engine Shed

Tracy Pitcher from Sunderland GP Alliance

The entire process of setup, virtual training and ongoing support stood out against other products on the market

Tracy Pitcher, Contract Delivery Manager, Sunderland GP Alliance

Simple, reliable staff scheduling and time tracking

Easy-to-use online rota builder

Drag and drop shifts, colour code roles, and quickly copy and paste entire rota periods — scheduling staff has never been easier. Everything’s stored in the cloud, so no matter what device you’re using, your rota’s on hand.

A separate rota for every location — at no extra cost

In RotaCloud, one Location = one rota. Use a Location for each of your clients to prevent rota mix-ups and easily track costs and coverage. You can have hundreds of Locations under one account, at no extra cost.

Accurate time tracking — even remotely

Stop relying on paper timesheets, and get a true picture of hours worked with remote, GPS restricted clocking in and out via the RotaCloud smartphone app. The figures are fed straight through to digital timesheets, which can be locked and prepared for payroll. Use RotaCloud’s wide range of reports to give you full visibility over your employee data.

Reclaim your workday

Speed up tedious people management processes like organising shift swaps and approving leave by doing it all through RotaCloud. Get notified whenever employees make a request, and reject or approve it with a single click. No more email chains, phone calls or handwritten notes to keep track of.

More info for your workers

Use day notes and shift notes to communicate extra info with your contractors and employees, such as client phone numbers, access codes, or specific duties required. Staff are sent these notes with their shift notifications, and can also check them through the RotaCloud app — no more communication mix-ups leading to unhappy clients.

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.


Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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“We've been using RotaCloud for over two years and now can't imagine how we survived without it.”

Lucy C

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"Makes employee shift handling simple. The best software I have used so far for small businesses."

Mathias J

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"Now we’ve made the change, I can’t ever see us going back!”

Chris W

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"Sampled a few online rota systems and RotaCloud was by far the best."

David M

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"Excellent product for managing staff communication and improving efficiency"

Steve D

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"RotaCloud has saved our staff hours and hours of time on planning rotas."

Ben S

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“I have had nothing but positive experiences with RotaCloud.”

Niall K

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"Communications with the RotaCloud team is excellent and they are very quick to respond."

Vanessa S

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“This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.”

Simon Mc

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"The support team always reacts fast. Can't fault them."

Charles S

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"RotaCloud is a valuable component in our business setup and is very easy to use."

Clive P

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"RotaCloud has cut my rota planning down from three days a month to about two hours."

Richard B

RotaCloud is rated 4.9 out of 5 from 152 reviews on Capterra

Last updated: August 2020

Free resources for professional service providers

Take a look at some of our top resources and blog articles designed to help businesses resolve their people management problems.