Focus on growing your business, not managing your rotas

Online rota software for IT and communications

RotaCloud software

IT and comms businesses might be office-based, but working 9–5 Monday to Friday is anything but normal. With complex shift patterns and flexible working arrangements to manage, and customer support coverage to maintain, it can be tricky to keep track of everything.

Let RotaCloud do the hard work for you. Gain complete control and visibility over every aspect of the staff rota, from copying complex shift patterns across weeks and months, to tracking time accurately — even across different time zones.

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Using RotaCloud has saved management a lot of admin time, and time is precious in a busy, dynamic business!

Hannah Robinson, Interpreting Service Manager, SignVideo Hannah Robinson, Interpreting Service Manager, SignVideo

We've seen major improvements in leave management. We can now add embargoes for busy days and months, so that when two front-end developers have approved leave, we still have a third developer around.

Ardjan Shero, Quality Assurance Specialist, Shero Ardjan Shero, Quality Assurance Specialist, Shero

RotaCloud has reduced our administration time on rotas by 40-50 hours per week.

Andrew Miller, Sport Operations Manager, Sheffield Hallam University Andrew Miller, Sport Operations Manager, Sheffield Hallam University

I would wholeheartedly recommend RotaCloud to other businesses — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager, The Engine Shed Emma Hogg, HR & Finance Manager, The Engine Shed

I’d say we’re probably saving about two or three days out of the month for each department. It’s a massive saving.

Darren Longworth, Human Resources Business Partner, Clothes2Order Darren Longworth, Human Resources Business Partner, Clothes2Order
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A rota planning tool that scales with your business

Handle complex rotas with ease

Struggling with spreadsheets? Map even the most complex rota pattern in RotaCloud with ease, then duplicate it across weeks and months as required. RotaCloud can cope with different time zones, temporary cover, and pretty much anything else you throw at it.

Simple software company rota in RotaCloud

Struggling with spreadsheets? Map even the most complex rota pattern in RotaCloud with ease, then duplicate it across weeks and months as required. RotaCloud can cope with different time zones, temporary cover, and pretty much anything else you throw at it.

Developer’s timesheet showing lateness in one entry

Accurate time tracking for a flexible workforce

Keep timesheet records for staff on flexi-time accurate with RotaCloud’s Time & Attendance package. Allow GPS-restricted mobile clocking in, or require staff to clock in and out from a fixed terminal — whatever works for you. Clocking data automatically feeds through to employee timesheets.

Developer’s timesheet showing lateness in one entry

Keep timesheet records for staff on flexi-time accurate with RotaCloud’s Time & Attendance package. Allow GPS-restricted mobile clocking in, or require staff to clock in and out from a fixed terminal — whatever works for you. Clocking data automatically feeds through to employee timesheets.

User permissions that work with your business structure

Recreate your management hierarchy in RotaCloud with flexible user permissions that shape your account to your liking. Manager permissions cover everything from employee salary visibility to holiday approval. And every permission can be switched off and on per Location, giving you complete control over your data.

Stylised screenshot of a manager setting user permissions in RotaCloud

Recreate your management hierarchy in RotaCloud with flexible user permissions that shape your account to your liking. Manager permissions cover everything from employee salary visibility to holiday approval. And every permission can be switched off and on per Location, giving you complete control over your data.

Estimated costs showing on the rota in RotaCloud

Complete cost and coverage visibility

Whether you’re running a call centre or a customer support team, maintaining complete coverage is all-important. RotaCloud shows you coverage at a glance for each of your various job roles, throughout the day. You can also check coverage and costs across each month.

Estimated costs showing on the rota in RotaCloud

Whether you’re running a call centre or a customer support team, maintaining complete coverage is all-important. RotaCloud shows you coverage at a glance for each of your various job roles, throughout the day. You can also check coverage and costs across each month.

Leave management fit for digital natives (and technophobes!)

Employees increasingly expect businesses to use apps and efficient software for every admin process. Requesting leave, sharing availability, and organising shift swaps are no different. RotaCloud is a platform for all these processes — and our focus on user-friendliness means everyone feels comfortable using it.

Leave request and leave management screenshot

Employees increasingly expect businesses to use apps and efficient software for every admin process. Requesting leave, sharing availability, and organising shift swaps are no different. RotaCloud is a platform for all these processes — and our focus on user-friendliness means everyone feels comfortable using it.

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GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

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Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

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Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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5
Simple to use, always being updated and improved and has solved many rota planning issues.
Adrian W Feb 22 2022
5
A great solution which simplfies our administrative processes and reduces our paperwork.
Ashkay S May 19 2023
5
RotaCloud was one of the best decisions I could have made.
Charlotte F Nov 22 2021
5
I can't tell you how much RotaCloud has changed my working life!
Chelsey S May 5 2022
5
Can't fault RotaCloud and the team — highly recommend it.
Clip 'n Climb Chelsea Jul 28 2022
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Happy to have found this software, best decision ever.
Florinela S Apr 25 2023
5
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
Gavin S Oct 4 2022
5
A fantastic program that makes creating a rota so much easier.
Greg H Aug 29 2022
5
Excellent, user friendly, brilliant customer service.
HB Sep 20 2022
5
Simple to use and great value for money!
Jak H Apr 1 2021
5
Simply the best rota software around.
Jamie G Jun 15 2021
5
Great user support, always there to answer any questions. The interface is very intuitive.
Joao N Jun 26 2023
5
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
Katie L Mar 17 2023
5
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
Katie S Jan 24 2022
5
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
Kelly I May 1 2023
5
I looked at other similar packages but none seem to have the simplicity RotaCloud provides.
Kenzie M Mar 30 2022
5
RotaCloud has made our life as an independent business a whole lot easier.
KM Mar 11 2022
5
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
Les May 9 2023
5
Best scheduling piece of kit out there!
Lisa B Oct 11 2022
5
[RotaCloud] is a game changer for our small charity.
Lisa G Mar 6 2023
5
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
Luke R Mar 2 2021
4
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
Mathias J Nov 5 2017
5
RotaCloud is our life saver!
Megan Dec 23 2022
5
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
Melanie May 30 2023
5
Some fantastic features and also the customer support service is world class.
Nathan S May 29 2020
5
RotaCloud is the best online HR management tool.
Usman S Apr 22 2022
4
Communications with the RotaCloud team are excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Great software at a good price which is scalable with your business.
Wayne Feb 3 2023
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RotaCloud is rated 4.9 out of 5 from 217 reviews on Capterra

Last updated: July 2023

Free resources for software, tech, and communications

RotaCloud isn't the only tool that can help with people management. Check out these articles and resources for more practical tips.