Workforce management software

People management software for fast-moving businesses

Streamline your business’ scheduling, time tracking, and leave management with RotaCloud’s powerful workforce management software.

  • 30-day free trial
  • No card info required

More than 3,500 teams use RotaCloud to streamline people management, including these businesses:

Read case studies

People management problems solved

Workforce management doesn’t have to be a struggle.

RotaCloud brings staff scheduling, time tracking, leave management and HR functions together in one, easy-to-use package. Swap those disparate spreadsheets, databases, and workarounds for a single cloud-based platform that can handle just about everything.

Everything you need to manage your people processes

From leave management to labour budgeting, here’s a quick look at some of the many time-saving features RotaCloud has to offer.

Build & amend complex rota patterns in seconds

Avoid repetitive rota planning with powerful copy & paste tools that work for every shift pattern. You can also apply mass changes to groups of shifts to alter timings, roles, locations and more, saving you time and reducing costly errors.

Simple schedule in RotaCloud

Avoid repetitive rota planning with powerful copy & paste tools that work for every shift pattern. You can also apply mass changes to groups of shifts to alter timings, roles, locations and more, saving you time and reducing costly errors.

RotaCloud timesheet screenshot

Pain-free payroll prep

In RotaCloud, your staff’s timesheets auto-populate with accurate, reliable time data, ready for a final check at the end of a pay period. Missing records or discrepancies between scheduled & actual shifts are automatically flagged, so you can make any adjustments before running payroll.

RotaCloud timesheet screenshot

In RotaCloud, your staff’s timesheets auto-populate with accurate, reliable time data, ready for a final check at the end of a pay period. Missing records or discrepancies between scheduled & actual shifts are automatically flagged, so you can make any adjustments before running payroll.

Automate leave management processes

You can handle leave allowances, requests, and leave rules in RotaCloud, too. Set up leave embargoes or request rules to prevent gaps in the rota during key periods, and generate reports to help you update holiday allowances as staff accrue hours.

Annual leave embargoes in RotaCloud

You can handle leave allowances, requests, and leave rules in RotaCloud, too. Set up leave embargoes or request rules to prevent gaps in the rota during key periods, and generate reports to help you update holiday allowances as staff accrue hours.

Labour costs on the rota in RotaCloud

Track budgets & labour cost targets as you plan

Expected labour costs show on the budget as the rota is built, making it easy to stick to percentage labour targets, budget caps, or other daily & weekly cost targets. You can also use reports to evaluate the performance of each site retrospectively.

Labour costs on the rota in RotaCloud

Expected labour costs show on the budget as the rota is built, making it easy to stick to percentage labour targets, budget caps, or other daily & weekly cost targets. You can also use reports to evaluate the performance of each site retrospectively.

Store important employee documents securely

RotaCloud’s employee profiles include space to store documents and record past and future events. From disciplinary events to right to work documents, easily search and view information that’s stored securely in the cloud — no more digging through filing cabinets or your hard drive.

Storing documents in RotaCloud

RotaCloud’s employee profiles include space to store documents and record past and future events. From disciplinary events to right to work documents, easily search and view information that’s stored securely in the cloud — no more digging through filing cabinets or your hard drive.

Employee access levels and permissions in RotaCloud

Set access levels for employees & managers alike

Customisable permissions ensure that managers have access to information and actions they need, and nothing more. Employees, meanwhile, can view their rota, request leave or shift changes, clock in & out, and view their timesheets from either their PCs or smartphones.

Employee access levels and permissions in RotaCloud

Customisable permissions ensure that managers have access to information and actions they need, and nothing more. Employees, meanwhile, can view their rota, request leave or shift changes, clock in & out, and view their timesheets from either their PCs or smartphones.

Frequently asked questions

Answers to some of our most commonly asked questions.


What is workforce management software?

Workforce management (or ‘WFM’) software, is a set of scheduling, attendance, leave management and HR tools that help managers quickly perform people-focused tasks and streamline administrative tasks. Most of today’s workforce management software is cloud-based, allowing users to access their account on the go and from a variety of devices. This also allows for tasks to be delegated to specific team members or worked on collaboratively.

What kind of businesses is RotaCloud made for?

Our workforce management software is built to scale with your business, and is used in a wide variety of industries. Our pricing is flexible, too, with a selection of plans and add-ons to choose from depending on the needs and size of your business.

Is there a RotaCloud employee app?

Absolutely. The RotaCloud app is available for both Android and iOS smartphones and is completely free to download. We also have a free Terminal app for our Time & Attendance customers, should you need to set up a simple clocking-in terminal.

Does RotaCloud integrate with other HR systems?

RotaCloud integrates with many of the platforms you already use. From HR platforms like Breathe and People HR, to accounting solutions like Sage, it’s easy to send data to and from your RotaCloud account. Check out our Integrations page for more info.

Does RotaCloud offer free online support?

All RotaCloud customers receive free, unlimited support for life. Our UK-based support team can be reached via live-chat or email, and you’ll also have free access to a vast library of online help guides and even a dedicated YouTube channel for those who prefer to watch rather than read.

Is there a free trial?

Of course. We don’t believe in rushing people, and want to give you enough time to find the best workforce management software for you. That’s why we offer a free, 30-day trial — with no payment info required.

Still need help? Let’s chat

Happy customers

We think you’re going to like us. Here’s just a small sample of what businesses all over the UK have to say about RotaCloud.

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5
Saves me hours each month on organising shifts and staff leave.
Alex D
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S
5
The support team always reacts fast. Can't fault them.
Charles S
5
Now we’ve made the change, I can’t ever see us going back!
Chris W
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M
5
Rotas have never been so easy.
Emma H
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J
5
The best rota software we have used.
Matt N
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F
5
I have had nothing but positive experiences with RotaCloud.
Niall K
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc
5
Excellent product for managing staff communication and improving efficiency.
Steve D
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M-S
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RotaCloud is rated 4.9 out of 5 from 170 reviews on Capterra

Last updated: August 2021