Time & attendance software

Simple, secure clocking-in solutions for shift-based teams

Web-based time and attendance software that makes recording employee working hours and preparing payroll quick and easy.

  • No card required
  • UK-based support
RotaCloud home screen on a mobile device showing today's shift, tomorrow's shift, and a clock in button.
A street map on
              smartphone with location dot behind shift details and blue

Mobile clocking in

Clock in via your phone — on site or on the go

With the RotaCloud mobile app, your staff can clock in and out of their shifts using their phones. Clocking in has never been easier.

  • Quick & easy clock-ins

    No messy paper timesheets to fill in or swipe cards getting lost, damaged, or forgotten.

  • GPS restrictions

    Set a geographical radius for clock-ins, or see on a map where remote-working staff start their shifts.

  • Clock-in reminders

    RotaCloud automatically notifies your staff if they’re ever late or forget to clock in.

More about clocking in

Online time clock

Easy to use clocking-in terminal

Turn an existing iPad or Android tablet into a secure clocking-in terminal with the RotaCloud Terminal app.

  • PIN entry & photo taking

    Staff use a unique four-digit PIN to clock in. Need extra security? Enable photo taking and grab a snap of your staff as they clock in.

  • Easy setup

    No pricey equipment or professional installation required — simply download the app to your tablet and create a dedicated clocking-in terminal in minutes.

  • Web-based time clocks

    Need more than one terminal on site? No problem. Our clocking platform is 100% web-based, so you can set up as many terminals as you like.

More about clocking in

Employee having
                their photo taken on a clocking in terminal with shift details

Available for Android & iPad

An employee timesheet in RotaCloud with lateness highlighted with a red warning icon.

Online employee timesheets

Attendance data that’s always accurate

Whether they use a fixed clocking-in station or a mobile device to clock in, employee timesheets in RotaCloud are generated instantly, and stored securely online.

  • Accurate & secure

    Clocking data is logged instantly, stored securely online, and can only be accessed or edited by approved members of your team.

  • Lateness & absence flagging

    Lateness and absences are automatically highlighted on your employees’ timesheets, ready for managers to approve or check up on.

  • Scheduled vs actual

    Clocking-in times are automatically compared with times on the rota, so you can instantly see how the hours staff work differ from what you planned.

Timesheets in RotaCloud

You’ve got better things to do than type shift data into spreadsheets.

With RotaCloud, your employees’ clock-in, clock-out, and break times are automatically fed into their individual timesheets, ready for your approval and easy payroll export.

Holiday accrual

Automated holiday accrual

With RotaCloud, your staff’s holiday allowances are calculated automatically based on the shifts they’ve worked, saving you hours of admin and manual calculations.

Staff can check their remaining holiday anytime they like via the app, so they’ll never have to bother you for an update.

Holiday management tools

Setting holiday accrual rate in RotaCloud with field to input accrual rate as a percentage.

Payroll reports

Prepare payroll in minutes, not hours

Don’t spend hours collecting up timesheets and working out how much people should be paid.

RotaCloud’s Time & Attendance solution gives you one, easy-to-read report at the end of the month, covering everything from hours worked to overtime and paid leave.

  • Accurate payroll data

    Keep labour costs under control with payroll data that reflects reality at your business.

  • Hours & overtime

    Overtime and leave are always clearly marked in your payroll reports.

  • Easy exports

    Download payroll data as a CSV or export it straight to your payroll software.

Payroll in RotaCloud

Employee attendance reports

Compare, measure, and optimise your labour budgets

Use your time and attendance data to back up decisions and spot opportunities to streamline operations at your business.

  • Attendance reports

    Keep tabs on attendance, lateness, and overtime with clear, one-click reports and spot problems before they happen.

  • Scheduled vs worked

    Does your rota reflect reality at your business? Use your attendance data to compare your schedule with the hours your staff actually work.

  • Monitor trends

    See how your payroll and labour costs change over time. Use this data to react to trends and adjust staffing levels.

See more reports

Scheduled vs actual report for an employee showing shifts in blue, hours in yellow, costs in green.

Try RotaCloud free for 30 days

  • No card required
  • UK-based support