Online rostering software

Time-saving staff rostering & attendance software

Streamline your staff rostering processes with RotaCloud. Manage shifts, record attendance, and schedule annual leave anytime, anywhere, in minutes.

  • 30-day free trial
  • No card info required

From care homes to dental surgeries, hotels to golf courses, businesses and organisations all over the world are saving time and money with RotaCloud.

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Rostering made simple

Taking the headaches out of rostering

With budgets to stick to, staff availability to work around, and customer demand to meet, managers have a lot on their plate when they sit down to plan the staff roster.

RotaCloud swaps the exhausting mess of spreadsheets, emails, and sticky notes for a single, easy-to-use online rostering tool. It saves managers hours every week by automating processes, communicating shifts instantly, and reducing rostering mix-ups.

Streamline your rostering with RotaCloud

RotaCloud is packed full of tools and features to cut your admin time and take the hassle out of managing a team.

Easy, speedy roster building

Drag and drop shifts, set roles and locations, and build roster templates months in advance — all in less time than it takes to make a coffee.

GP schedule in RotaCloud

Drag and drop shifts, set roles and locations, and build roster templates months in advance — all in less time than it takes to make a coffee.

Leave embargoes in RotaCloud

Integrated leave management

Review employee leave requests manually or automatically, track holiday allowances, and see booked annual leave right there on the roster as you plan.

Leave embargoes in RotaCloud

Review employee leave requests manually or automatically, track holiday allowances, and see booked annual leave right there on the roster as you plan.

Find cover, fast

Have a shift that needs filling? Let entire teams know with just a couple of clicks. Your staff can even propose shift swaps between themselves, although you’ll always have the final say.

Shift swap in RotaCloud

Have a shift that needs filling? Let entire teams know with just a couple of clicks. Your staff can even propose shift swaps between themselves, although you’ll always have the final say.

RotaCloud push notification for shift update

Shift notifications & free apps

Keep your staff in the loop with email, push, and SMS notifications. With our free mobile apps, your team will always have the latest roster in their pockets.

RotaCloud push notification for shift update

Keep your staff in the loop with email, push, and SMS notifications. With our free mobile apps, your team will always have the latest roster in their pockets.

Easy clock-ins

Need to know when staff are showing up for work? Set up a static terminal, or let them use their smartphones to clock in — with GPS or IP restrictions.

Smartphone app clocking-in in RotaCloud

Need to know when staff are showing up for work? Set up a static terminal, or let them use their smartphones to clock in — with GPS or IP restrictions.

Labour coverage and cost report screenshot

Customisable reports

Share data with your managers and staff through a variety of reports, covering everything from hours and costs, time off and cover, and attendance.

Labour coverage and cost report screenshot

Share data with your managers and staff through a variety of reports, covering everything from hours and costs, time off and cover, and attendance.

Frequently asked questions

Answers to the questions people usually ask about RotaCloud's rostering app.


What is rostering software?

Staff rostering software is a specialist online system designed to automate or improve the efficiency of roster planning and management for organisations or individual teams. Many such solutions come with time and attendance (also known as ‘timeclock’) features, to help managers prepare payroll and spot staff lateness or absence.

Is there a RotaCloud app for my staff and managers?

Yes — your team can download our free mobile apps for Android and iOS devices. Depending on their role in the business, they’ll be able to do everything from checking their schedules and clocking in to their shifts, to tweaking rosters and approving holiday requests.

Can staff book holidays through the RotaCloud app?

Staff can make annual leave requests directly via the mobile app or web version of RotaCloud. All you or their line manager have to do is tap a button to either approve or deny the request — RotaCloud will adjust the schedule accordingly.

Can staff arrange shift swaps between themselves?

Yes — if you want them to. If the Shift Swap feature is enabled by their managers, staff can use RotaCloud to arrange shift swaps. RotaCloud will then alert their managers of the proposed change so they can review, approve, or deny it.

Is online support available?

Absolutely! Along with our how-to video series and an ever-growing library of help articles, you can talk directly with our UK-based support team via live chat or email.

What about free rostering tools like spreadsheets?

Spreadsheets are a reasonable rostering solution for businesses with no more than a handful of staff, but aren’t built to handle complex rotas, leave management, shift swaps or communication Our customers regularly tell us that, after using our rostering and attendance tools, they could never go back to spreadsheets or paper rotas.

Still need help? Let’s chat

We think you’ll love us

But don’t just take our word for it. Here’s what other managers have to say about RotaCloud.

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5
Saves me hours each month on organising shifts and staff leave.
Alex D
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S
5
The support team always reacts fast. Can't fault them.
Charles S
5
Now we’ve made the change, I can’t ever see us going back!
Chris W
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M
5
Rotas have never been so easy.
Emma H
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J
5
The best rota software we have used.
Matt N
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F
5
I have had nothing but positive experiences with RotaCloud.
Niall K
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc
5
Excellent product for managing staff communication and improving efficiency.
Steve D
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M-S
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RotaCloud is rated 4.9 out of 5 from 160 reviews on Capterra

Last updated: March 2021