Online rostering software

Time-saving staff rostering & attendance software

Streamline your staff rostering processes with RotaCloud. Manage shifts, record attendance, and schedule annual leave anytime, anywhere, in minutes.

  • No card required
  • UK-based support
  • 30-day free trial
Nick Miller and Mark Coaker of Millers of Haxby photo for RotaCloud customer story.
Reduced labour costs
Saved up to 8 hours per week

Millers Fish & Chips

RotaCloud user since 2017

Millers of Haxby logo
4.9 stars out of 5 on Capterra
4.9 stars out of 5 on GetApp
4.7 stars out of 5 on Trustpilot.

More than 5,000 companies use RotaCloud to manage their teams

With budgets to stick to, staff availability to work around, and customer demand to meet, managers have a lot on their plate when they sit down to plan the staff roster.

RotaCloud swaps the exhausting mess of spreadsheets, emails, and sticky notes for a single, easy-to-use online rostering tool. It saves managers hours every week by automating processes, communicating shifts instantly, and reducing rostering mix-ups.

Streamline your rostering with RotaCloud

RotaCloud is packed full of tools and features to cut your admin time and take the hassle out of managing a team.

Staff scheduling software

Easy, speedy roster building

Drag and drop shifts, set roles and locations, and build roster templates months in advance — all in less time than it takes to make a coffee.

A screenshot of a care home rota in RotaCloud, with five carers with various colour coded shifts, and a row of open shifts availabile for staff to claim.
A smartphone screenshot showing an employee's holiday and time off in lieu allowances for the leave year, including details of TOIL accrual.

Holiday planner

Integrated leave management

Review employee leave requests manually or automatically, track holiday allowances, and see booked annual leave right there on the roster as you plan.

Self-service tools

Find cover, fast

Have a shift that needs filling? Let entire teams know with just a couple of clicks. Your staff can even propose shift swaps between themselves, although you’ll always have the final say.

A list of open shifts available in the RotaCloud mobile app, including several bar staff and kitchen porter shifts, including shift times, break times, and location.
Notifications settings in RotaCloud, including an Always notify me slider, and options for how to receive updates - via email, push, and or SMS.

Sharing & communication

Shift notifications & free apps

Keep your staff in the loop with email, push, and SMS notifications. With our free mobile apps, your team will always have the latest roster in their pockets.

Time & attendance

Easy clock-ins

Need to know when staff are showing up for work? Set up a static terminal, or let them use their smartphones to clock in — with GPS or IP restrictions.

A street map on smartphone with location dot, shift details, a green clock in button and a smaller Click in with a shift option.
A stylised RotaCloud report showing details of shift claimed in a week. Three employees claimed shifts, the report shows one employee claimed 50% of them (9 shifts), the other two 15% and 35% each. 7 open shifts were left unclaimed.

Reporting tools & features

Customisable reports

Share data with your managers and staff through a variety of reports, covering everything from hours and costs, time off and cover, and attendance.

Frequently asked questions

Answers to some of our most commonly asked questions.

What is rostering software?

Staff rostering software is a specialist online system designed to automate or improve the efficiency of roster planning and management for organisations or individual teams. Many such solutions come with time and attendance (also known as ‘timeclock’) features, to help managers prepare payroll and spot staff lateness or absence.

Is there a RotaCloud app for my staff and managers?

Yes — your team can download our free mobile apps for Android and iOS devices. Depending on their role in the business, they’ll be able to do everything from checking their schedules and clocking in to their shifts, to tweaking rosters and approving holiday requests.

Can staff book holidays through the RotaCloud app?

Staff can make annual leave requests directly via the mobile app or web version of RotaCloud. All you or their line manager have to do is tap a button to either approve or deny the request — RotaCloud will adjust the schedule accordingly.

Can staff arrange shift swaps between themselves?

Yes — if you want them to. If the Shift Swap feature is enabled by their managers, staff can use RotaCloud to arrange shift swaps. RotaCloud will then alert their managers of the proposed change so they can review, approve, or deny it.

Is online support available?

Absolutely! Along with our how-to video series and an ever-growing library of help articles, you can talk directly with our UK-based support team via live chat or email.

What about free rostering tools like spreadsheets?

Spreadsheets are a reasonable rostering solution for businesses with no more than a handful of staff, but aren’t built to handle complex rotas, leave management, shift swaps or communication Our customers regularly tell us that, after using our rostering and attendance tools, they could never go back to spreadsheets or paper rotas.

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Rostering software for every type of business

RotaCloud is already being used across a wide variety of industries, taking the hassle out of building staff rosters.

You're in good company

Join more than 5,000 small and medium businesses using RotaCloud to manage their teams.

4.9 stars out of 5 on GetApp
4.9 stars out of 5 on Capterra
4.7 stars out of 5 on Trustpilot
See what people say

Try RotaCloud free for 30 days

  • No card required
  • UK-based support