Employee scheduling software

Fuss-free scheduling software for growing businesses

RotaCloud is used by more than 4,000 small & medium businesses to plan employee schedules, record attendance and track labour costs.

  • 30-day free trial
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From cafes to care homes, RotaCloud is used by businesses and organisations all over the world, including:

Read case studies

Powerful scheduling

Rotas that help, not hinder

Getting the right people in the right place at the right time is crucial to the continued success of your business. But tasks like rota planning eat up an increasing amount of time every week as your business grows — if you’re using old-school methods like spreadsheets or sticky notes, that is.

That’s where employee scheduling software comes in. RotaCloud is an all-in-one staff scheduling, time tracking & leave management platform, built to save you time — lots of time.

Streamline your scheduling with RotaCloud

Cut your admin time and stay focused on what matters with our employee scheduling software.

Effortless scheduling

RotaCloud swaps spreadsheets and scraps of paper for a user-friendly drag-and-drop interface that calculates staffing costs in real-time.

Restaurant schedule in RotaCloud

RotaCloud swaps spreadsheets and scraps of paper for a user-friendly drag-and-drop interface that calculates staffing costs in real-time.

RotaCloud mobile app screenshot

Always accessible, always up to date

Our employee scheduling app is completely cloud-based, so you and your team can access your schedules anywhere you have an internet connection.

RotaCloud mobile app screenshot

Our employee scheduling app is completely cloud-based, so you and your team can access your schedules anywhere you have an internet connection.

Share the workload

Customisable permissions let your managers and team leaders manage specific schedules. They take care of their teams, while you retain overall control.

Manager permissions in RotaCloud

Customisable permissions let your managers and team leaders manage specific schedules. They take care of their teams, while you retain overall control.

RotaCloud leave embargoes

Easy leave management

RotaCloud keeps track of employees’ remaining annual leave and requests for time off all in one place, with schedules updating automatically when leave is booked.

RotaCloud leave embargoes

RotaCloud keeps track of employees’ remaining annual leave and requests for time off all in one place, with schedules updating automatically when leave is booked.

Self-service swaps

In RotaCloud, your staff organise cover and shift-swaps between themselves — you just tap a button if you’re happy with the proposed swap.

Shift swap in RotaCloud

In RotaCloud, your staff organise cover and shift-swaps between themselves — you just tap a button if you’re happy with the proposed swap.

Labour targets in RotaCloud

Plan for profit

Set labour budgets for each team, so everyone stays on target as they schedule staff. Track labour costs per day, week, and pay period — with no nasty surprises.

Labour targets in RotaCloud

Set labour budgets for each team, so everyone stays on target as they schedule staff. Track labour costs per day, week, and pay period — with no nasty surprises.

Frequently asked questions

Answers to the questions people usually ask about RotaCloud.


What is employee scheduling software?

Employee scheduling software, also known as rota planning software, is software that automates and improves the efficiency of staff scheduling for businesses, organisations, or individual teams. It’s usually web-based, allowing for remote access and ensuring that teams see only the most up-to-date schedule.

In RotaCloud, can I share the management of my staff schedules with my team?

Absolutely. You can grant specific members of your team the ability to create and edit rotas, approve or deny shift swaps, manage annual leave, prepare payroll and much more. Access privileges are fully customisable, so your staff will only be able to see and do what you need them to.

Will RotaCloud work with my accounting or HR software?

We currently integrate with a variety of platforms, including Sage, Breathe HR, People, and Zapier. You can also export a live feed of your shifts into your calendar in Outlook or Apple Calendar. New integrations are being added all the time — keep an eye on our Integrations page.

Can my staff clock in using RotaCloud?

Yes! Our Time & Attendance add-on brings remote and terminal-based clocking-in, as well as absence monitoring, holiday accrual and more to your RotaCloud account.

Is there a mobile app?

Yes! Employees and managers alike can download our free smartphone app on compatible iOS and Android devices. Managers can respond to leave requests, manage shifts and rotas, and much more through the app, while employees can request leave, cover, or shift swaps, as well as clocking in and out.

Am I tied into a contract?

Not at all — you can cancel your RotaCloud subscription at any time.

Still need help? Let’s chat

Happy customers

We think you’re going to like us. Here’s just a small sample of what businesses all over the UK have to say about RotaCloud.

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5
Saves me hours each month on organising shifts and staff leave.
Alex D
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S
5
The support team always reacts fast. Can't fault them.
Charles S
5
Now we’ve made the change, I can’t ever see us going back!
Chris W
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M
5
Rotas have never been so easy.
Emma H
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J
5
The best rota software we have used.
Matt N
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F
5
I have had nothing but positive experiences with RotaCloud.
Niall K
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc
5
Excellent product for managing staff communication and improving efficiency.
Steve D
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M-S
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RotaCloud is rated 4.9 out of 5 from 170 reviews on Capterra

Last updated: August 2021