Efficient, stress-free staff scheduling for healthcare providers Online rota software for doctors, dentists, opticians and vets

RotaCloud software

Across the healthcare industry, technology is changing everything – but people remain central to keeping this sector working. And people management isn’t easy. Sometimes the rota goes awry, and gaps in your service appear. Or if you’re managing hundreds of employees over numerous branches or clinics, the logistical challenge of planning the rota eats up hours every week.

You’re a healthcare expert, so the staff rota shouldn’t dominate your workday. With RotaCloud, you can take the pain out of rota planning, with a powerful yet easy-to-use cloud-based scheduling system that cuts rota management time by an average of two-thirds.

Accurate, reliable rota management

Award-winning independent opticians Cameron Beaumont switched to RotaCloud in March 2017. We spoke to dispensing optician Jacqui Leach about why she chose RotaCloud to manage rotas and manage annual leave.

"Utilising modern technology to support the business is something we’re very passionate about."

"RotaCloud is a great way to plan your rotas. I can update it anytime, anywhere. It’s made the rota-planning procedure so much easier than it used to be — it frees up my time so that I can do other things."

Jacqui Leach, Dispensing Optician at Cameron Beaumont

Average percent time saved on rota management with RotaCloud
Jessica Sciberras from GDoc

RotaCloud has benefited GDoc in particular, as I now have the time to focus on new projects and other parts of the business to make it sustainable for the future.

Jessica Sciberras, Administrative Lead, GDoc

Tracy Pitcher from Sunderland GP Alliance

The entire process of setup, virtual training and ongoing support stood out against other products on the market.

Tracy Pitcher, Contract Delivery Manager, Sunderland GP Alliance

Jacqui Leach from Cameron Beaumont

It’s made the rota-planning procedure so much easier than it used to be — it frees up my time so that I can do other things.

Jacqui Leach, Dispensing optician, Cameron Beaumont

Andrew Downes from EAAA

We’ve freed up clinicians’ time and managed to produce a more reliable rota that is available to all.

Andrew Downes, Head of Clinical Operations, EAAA

Ben Conway from Dipple and Conway

The successful running of a multi-practice opticians requires the expert management and deployment of staff members and roles — RotaCloud suits this purpose admirably.

Ben Conway, Director, Dipple & Conway

Everything you need for fast, effective scheduling

Simple, powerful rota building

RotaCloud cures rota planning headaches for good. Drag and drop shifts, build and copy complex rota patterns, and view your healthcare professionals’ availability right on the rota — scheduling staff has never been easier.

Unlimited rotas and groups in one account

In RotaCloud, you have unlimited locations to play with — for no extra charge. Each location is a separate rota, so build as many as you like — perhaps separate rotas for the reception, healthcare professionals, and cleaning staff.

Check coverage at a glance, wherever you are

RotaCloud’s Dashboard lets you see at a glance that staff coverage is spot-on across your organisation. Need to check clinician coverage on the go? No problem! Our software’s cloud-based so you’ll always have the right rota available on our smartphone app.

Flexible permissions

Strike the perfect balance between delegating and data security with flexible manager permissions. Restrict access based on location, then select permissions — such as restricting access to employee salary information and preventing staff from approving leave.

Working with software you already use

RotaCloud integrates directly with several software packages, including HR packages, opticians management software, and calendar software. You can also export data as a CSV file to use in accounting software or elsewhere.

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.


Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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“We've been using RotaCloud for over two years and now can't imagine how we survived without it.”

Lucy C

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"Makes employee shift handling simple. The best software I have used so far for small businesses."

Mathias J

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"Now we’ve made the change, I can’t ever see us going back!”

Chris W

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"Sampled a few online rota systems and RotaCloud was by far the best."

David M

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"Excellent product for managing staff communication and improving efficiency"

Steve D

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"RotaCloud has saved our staff hours and hours of time on planning rotas."

Ben S

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“I have had nothing but positive experiences with RotaCloud.”

Niall K

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"Communications with the RotaCloud team is excellent and they are very quick to respond."

Vanessa S

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“This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.”

Simon Mc

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"The support team always reacts fast. Can't fault them."

Charles S

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"RotaCloud is a valuable component in our business setup and is very easy to use."

Clive P

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"RotaCloud has cut my rota planning down from three days a month to about two hours."

Richard B

RotaCloud is rated 4.9 out of 5 from 152 reviews on Capterra

Last updated: August 2020

Free resources for healthcare providers

These resources show you how to resolve rota planning problems, with or without rota planning software.