Efficient, stress-free staff scheduling for healthcare providers

Online rota software for doctors, dentists, opticians and vets

RotaCloud software

Across the healthcare industry, technology is changing everything – but people remain central to keeping this sector working. And people management isn’t easy. Sometimes the rota goes awry, and gaps in your service appear. Or if you’re managing hundreds of employees over numerous branches or clinics, the logistical challenge of planning the rota eats up hours every week.

You’re a healthcare expert, so the staff rota shouldn’t dominate your workday. With RotaCloud, you can take the pain out of rota planning, with a powerful yet easy-to-use cloud-based scheduling system that cuts rota management time by an average of two-thirds.

Cameron Beaumont opticians RotaCloud testimonial video

Accurate, reliable rota management

Award-winning independent opticians Cameron Beaumont switched to RotaCloud in March 2017. We spoke to dispensing optician Jacqui Leach about why she chose RotaCloud to manage rotas and manage annual leave.


RotaCloud is a great way to plan your rotas. I can update it anytime, anywhere. It’s made the rota-planning procedure so much easier than it used to be — it frees up my time so that I can do other things.

Utilising modern technology to support the business is something we’re very passionate about.

Jacqui Leach, Dispensing Optician at Cameron Beaumont

66%

Average percent time saved on rota management with RotaCloud

prev

RotaCloud has benefited GDoc in particular, as I now have the time to focus on new projects and other parts of the business to make it sustainable for the future.

Jessica Sciberras, Administrative Lead, GDoc Jessica Sciberras, Administrative Lead, GDoc

The entire process of setup, virtual training and ongoing support stood out against other products on the market.

Tracy Pitcher, Contract Delivery Manager, Sunderland GP Alliance Tracy Pitcher, Contract Delivery Manager, Sunderland GP Alliance

It’s made the rota-planning procedure so much easier than it used to be — it frees up my time so that I can do other things.

Jacqui Leach, Dispensing optician, Cameron Beaumont Jacqui Leach, Dispensing optician, Cameron Beaumont

We’ve freed up clinicians’ time and managed to produce a more reliable rota that is available to all.

Andrew Downes, Head of Clinical Operations, EAAA Andrew Downes, Head of Clinical Operations, EAAA

The successful running of a multi-practice opticians requires the expert management and deployment of staff members and roles — RotaCloud suits this purpose admirably.

Ben Conway, Director, Dipple & Conway Ben Conway, Director, Dipple & Conway
next
  • NHS logo
  • Sunderland GP Alliance logo
  • Cameron Beaumont logo
  • East Anglian Air Ambulance logo
  • Dipple & Conway logo

Everything you need for fast, effective scheduling

Simple, powerful rota building

RotaCloud cures rota planning headaches for good. Drag and drop shifts, build and copy complex rota patterns, and view your healthcare professionals’ availability right on the rota — scheduling staff has never been easier.

Simple GP rota in RotaCloud

RotaCloud cures rota planning headaches for good. Drag and drop shifts, build and copy complex rota patterns, and view your healthcare professionals’ availability right on the rota — scheduling staff has never been easier.

RotaCloud screenshot with locations menu expanded

Unlimited rotas and groups in one account

In RotaCloud, you have unlimited locations to play with — for no extra charge. Each location is a separate rota, so build as many as you like — perhaps separate rotas for the reception, healthcare professionals, and cleaning staff.

RotaCloud screenshot with locations menu expanded

In RotaCloud, you have unlimited locations to play with — for no extra charge. Each location is a separate rota, so build as many as you like — perhaps separate rotas for the reception, healthcare professionals, and cleaning staff.

Check coverage at a glance, wherever you are

RotaCloud’s Dashboard lets you see at a glance that staff coverage is spot-on across your organisation. Need to check clinician coverage on the go? No problem! Our software’s cloud-based so you’ll always have the right rota available on our smartphone app.

RotaCloud app showing nurse’s next shift and annual leave

RotaCloud’s Dashboard lets you see at a glance that staff coverage is spot-on across your organisation. Need to check clinician coverage on the go? No problem! Our software’s cloud-based so you’ll always have the right rota available on our smartphone app.

Manager’s profile showing employee details and permissions

Flexible permissions

Strike the perfect balance between delegating and data security with flexible manager permissions. Restrict access based on location, then select permissions — such as restricting access to employee salary information and preventing staff from approving leave.

Manager’s profile showing employee details and permissions

Strike the perfect balance between delegating and data security with flexible manager permissions. Restrict access based on location, then select permissions — such as restricting access to employee salary information and preventing staff from approving leave.

Working with software you already use

RotaCloud integrates directly with several software packages, including HR packages, opticians management software, and calendar software. You can also export data as a CSV file to use in accounting software or elsewhere.

Integrations in RotaCloud — Optix opticians management, Breathe HR software, People HR software

RotaCloud integrates directly with several software packages, including HR packages, opticians management software, and calendar software. You can also export data as a CSV file to use in accounting software or elsewhere.

Locked padlock icon

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

Upload to cloud icon

Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Life ring icon

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

prev
5
Simple to use, always being updated and improved and has solved many rota planning issues.
Adrian W Feb 22 2022
5
A great solution which simplfies our administrative processes and reduces our paperwork.
Ashkay S May 19 2023
5
RotaCloud was one of the best decisions I could have made.
Charlotte F Nov 22 2021
5
I can't tell you how much RotaCloud has changed my working life!
Chelsey S May 5 2022
5
Can't fault RotaCloud and the team — highly recommend it.
Clip 'n Climb Chelsea Jul 28 2022
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Happy to have found this software, best decision ever.
Florinela S Apr 25 2023
5
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
Gavin S Oct 4 2022
5
A fantastic program that makes creating a rota so much easier.
Greg H Aug 29 2022
5
Excellent, user friendly, brilliant customer service.
HB Sep 20 2022
5
Simple to use and great value for money!
Jak H Apr 1 2021
5
Simply the best rota software around.
Jamie G Jun 15 2021
5
Great user support, always there to answer any questions. The interface is very intuitive.
Joao N Jun 26 2023
5
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
Katie L Mar 17 2023
5
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
Katie S Jan 24 2022
5
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
Kelly I May 1 2023
5
I looked at other similar packages but none seem to have the simplicity RotaCloud provides.
Kenzie M Mar 30 2022
5
RotaCloud has made our life as an independent business a whole lot easier.
KM Mar 11 2022
5
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
Les May 9 2023
5
Best scheduling piece of kit out there!
Lisa B Oct 11 2022
5
[RotaCloud] is a game changer for our small charity.
Lisa G Mar 6 2023
5
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
Luke R Mar 2 2021
4
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
Mathias J Nov 5 2017
5
RotaCloud is our life saver!
Megan Dec 23 2022
5
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
Melanie May 30 2023
5
Some fantastic features and also the customer support service is world class.
Nathan S May 29 2020
5
RotaCloud is the best online HR management tool.
Usman S Apr 22 2022
4
Communications with the RotaCloud team are excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Great software at a good price which is scalable with your business.
Wayne Feb 3 2023
next

RotaCloud is rated 4.9 out of 5 from 217 reviews on Capterra

Last updated: July 2023

Free resources for healthcare providers

These resources show you how to resolve rota planning problems, with or without rota planning software.