Online HR software
Simplify your HR admin
Streamline your HR processes and eliminate repetitive admin tasks with RotaCloud’s built-in HR tools.
- No card required
- UK-based support
Cut the admin and effortlessly organise employee data with our handy HR tools.
A secure repository for your employee data
RotaCloud’s employee profiles gather all your staff’s info together in one place — safe, secure, and GDPR-compliant.
Emergency contact details
Salary & wage rates
Holiday allowance and accrual rates
Typical work schedule
Annual leave & absence management
Easy leave management
Reduce time spent responding to leave requests and recording absence with RotaCloud’s comprehensive leave management tools.
See remaining holiday allowances, booked leave, and past absences all on one screen.
Automate leave request responses
Use custom leave request rules to automatically turn down any requests that would leave you understaffed.
Detailed absence records
No more annual leave mixups — RotaCloud logs whenever an absence record is added or changed, and by who.
RotaCloud has reduced our administration time by 40-50 hours per week.
Store work-related documents securely — and find them fast
Keep important employee and workplace documents in RotaCloud, so you never need to dig through hard drives or filing cabinets to find what you’re looking for.
Upload personal files such as right-to-work documents and employment contracts — only you and the employee they belong to can view them.
Share files that apply to individual teams or the entire company, such as policies & procedures.
Change who can see your documents at any time — from everyone on the team, to only RotaCloud admins, or a custom selection of employees.
Get signatures in seconds with online document signing
Forget the printouts and email attachments. RotaCloud lets you send important documents like employment contracts and non-disclosure agreements straight to your employees to sign electronically.
Fast, secure signing
Employees can sign documents simply by following a secure link sent to their registered email address and typing their name.
Share contracts with a click
Set a contract or document as requiring a signature and RotaCloud will automatically notify the relevant employees via email. We’ll even send them a reminder if they forget to respond.
See who’s signed
RotaCloud will let you know the moment a document has been signed, but you can check the status of a document anytime you need to via the Documents screen in an employee’s profile.
Be sure they’ve got the memo with Document Acknowledgement
Have a document that doesn’t require a signature but you still need your team to see? RotaCloud’s Document Acknowledgement feature can help.
Easily set visibility
Open up any company document stored in your RotaCloud account to quickly set which of your team can see it — and which of them needs to acknowledge it.
Peace of mind for you
Easily see the status of an uploaded document — including who has and hasn’t acknowledged reading it — via the Company Documents screen.
Staff required to acknowledge a document will receive an email containing a secure link to the document in question.
Keep track of key dates & activities
Use RotaCloud’s logbook to record important past and future events, such as appraisals, awards, or workplace accidents.
You can also use the logbook to make a note of health and safety certificates that may be expiring, or any employee documents that need renewing.
Reports & records
Reliable HR reports
Use RotaCloud’s built-in reports to back up decisions or spot opportunities for improvement.
Time off & cover
See the amount of holiday taken, swap requests, and Bradford Factor score for unplanned absence.
Time & attendance
Lateness and absence by day of the week, overtime worked, and accrued holiday.
Hours & costs
See employees’ average worked hours, and a breakdown of hours and costs by day.
Compliance & accountability
Automatic audit trails for easy decision-making
RotaCloud automatically keeps detailed records on many of your people management processes — from when your staff claim shifts and request leave, to managers changing rotas or editing timesheets.
People management features
Online HR tools
Streamline your HR processesarrow-cta
Record staff lateness & absencearrow-cta
Gain insights and back up decisionsarrow-cta
Try RotaCloud free for 30 days
- No card required
- UK-based support