Five-star stays start with a five-star rota

Online rota software for hotels & resorts

RotaCloud software

In the hospitality industry, careful planning is essential if you want to prevent chaos from breaking out. But with every minute you spend on admin meaning a minute less spent with your guests, it can sometimes be tricky to strike the right balance.

That’s where we can help. RotaCloud is the no-nonsense way to plan rotas, track attendance, and manage annual leave — all in one place. It’s already helping thousands of businesses reduce wage bills, prevent staffing mix-ups, and cut rota planning time by as much as two-thirds. Plus, with free apps for your staff, you can be confident your team always have the right version of the rota in their pocket.

The Engine Shed’s RotaCloud testimonial video

Reclaiming workdays with smart rota planning

At one time a store for trains, Wetherby’s The Engine Shed is now a popular wedding and private hire venue. HR & Finance Manager Emma Hogg talked to us about how RotaCloud has helped her business grow.


Instead of having to remember to update the rota and then notify everyone, I can make the changes right there and then — I just click a button and everyone gets a notification. I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely.

I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager at The Engine Shed

91%

of RotaCloud customers say the system saves them time every day

prev

I would wholeheartedly recommend RotaCloud to other businesses — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager, The Engine Shed Emma Hogg, HR & Finance Manager, The Engine Shed

RotaCloud has meant that we are totally up to speed with who has taken or booked in leave and when, as well as how many days they have left to be allocated across the year.

Sam Colton, Director, Brunning Host Sam Colton, Director, Brunning Host

I can access my rotas from wherever I am in the world and see who is working and what they should be doing.

Thomas Hemelryk, Executive Managing Director, Grupo Van Baron Thomas Hemelryk, Executive Managing Director, Grupo Van Baron
next
  • The Engine Shed logo
  • Brunning Host logos
  • La Banda logo

Your hotel’s scheduling woes — solved

Effortless rota planning

RotaCloud’s intuitive drag-and-drop interface makes building rotas quick and easy — so you spend less time stuck in the office, and more time making your guests smile. Build separate rotas for your reception, kitchen and housekeeping teams within a single RotaCloud account.

Simple hotel rota in RotaCloud

RotaCloud’s intuitive drag-and-drop interface makes building rotas quick and easy — so you spend less time stuck in the office, and more time making your guests smile. Build separate rotas for your reception, kitchen and housekeeping teams within a single RotaCloud account.

RotaCloud smartphone app showing current shift and next leave

No more missed shifts

We’re cloud-based, so you'll always be sure that your staff are looking at the most up-to-date version of their rota. No more duplicates, rota mix-ups, or staff excuses for missed shifts!

RotaCloud smartphone app showing current shift and next leave

We’re cloud-based, so you'll always be sure that your staff are looking at the most up-to-date version of their rota. No more duplicates, rota mix-ups, or staff excuses for missed shifts!

Easy holiday management, even during busy periods

Forget emails and post-it notes; with RotaCloud, your staff request time off through the free RotaCloud app. Don’t want staff taking time off on bank holiday weekends? Set leave embargoes to automatically block leave requests for busy periods.

Leave embargoes screen in RotaCloud

Forget emails and post-it notes; with RotaCloud, your staff request time off through the free RotaCloud app. Don’t want staff taking time off on bank holiday weekends? Set leave embargoes to automatically block leave requests for busy periods.

Availability pattern, showing green blocks of availability and a red block of unavailability

Availability at a glance

Employees can set their availability using their mobile phones, so you can see exactly when your staff are available to work while you’re planning your next rota — perfect if you hire plenty of part-timers.

Availability pattern, showing green blocks of availability and a red block of unavailability

Employees can set their availability using their mobile phones, so you can see exactly when your staff are available to work while you’re planning your next rota — perfect if you hire plenty of part-timers.

Fill rota gaps fast

Someone called in sick? Don’t waste your morning trying to find cover; just drag their shift to the top of your rota and everyone who’s eligible to work it will be able to claim it.

Dragging and dropping a shift in RotaCloud

Someone called in sick? Don’t waste your morning trying to find cover; just drag their shift to the top of your rota and everyone who’s eligible to work it will be able to claim it.

Locked padlock icon

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

Upload to cloud icon

Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Life ring icon

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

prev
5
Saves me hours each month on organising shifts and staff leave.
Alex D Feb 2 2020
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S Jan 29 2018
5
Easy to use for management and staff and easy to set up. Great support. I love it.
Carl M Feb 28 2020
5
The support team always reacts fast. Can't fault them.
Charles S Feb 13 2017
5
Now we’ve made the change, I can’t ever see us going back!
Chris W Oct 15 2018
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P Jun 14 2018
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Rotas have never been so easy.
Emma H Feb 28 2020
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C Nov 26 2018
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y Dec 14 2018
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S Feb 28 2020
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J Nov 5 2017
5
The best rota software we have used.
Matt N Dec 12 2019
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F Apr 9 2020
5
I have had nothing but positive experiences with RotaCloud.
Niall K Nov 28 2018
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B Feb 14 2017
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc Dec 28 2018
5
Excellent product for managing staff communication and improving efficiency.
Steve D Aug 21 2017
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O Mar 2 2020
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A Jan 29 2020
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M Apr 9 2020
next

RotaCloud is rated 4.9 out of 5 from 170 reviews on Capterra

Last updated: August 2021

Free resources for hotel & resort owners

We like to keep our ear pretty close to the ground when it comes to the hotel industry. Check out this sample of our exclusive blogs and handy resources.