Five-star stays start with a five-star rota
Online rota software for hotels & resorts
In the hospitality industry, careful planning is essential if you want to prevent chaos from breaking out. But with every minute you spend on admin meaning a minute less spent with your guests, it can sometimes be tricky to strike the right balance.
That’s where we can help. RotaCloud is the no-nonsense way to plan rotas, track attendance, and manage annual leave — all in one place. It’s already helping thousands of businesses reduce wage bills, prevent staffing mix-ups, and cut rota planning time by as much as two-thirds. Plus, with free apps for your staff, you can be confident your team always have the right version of the rota in their pocket.
Reclaiming workdays with smart rota planning
At one time a store for trains, Wetherby’s The Engine Shed is now a popular wedding and private hire venue. HR & Finance Manager Emma Hogg talked to us about how RotaCloud has helped her business grow.
Instead of having to remember to update the rota and then notify everyone, I can make the changes right there and then — I just click a button and everyone gets a notification. I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely.
I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely.
Emma Hogg, HR & Finance Manager at The Engine Shed
of RotaCloud customers say the system saves them time every day
I would wholeheartedly recommend RotaCloud to other businesses — it’s changed the way I work completely.
Emma Hogg, HR & Finance Manager, The Engine Shed
RotaCloud has meant that we are totally up to speed with who has taken or booked in leave and when, as well as how many days they have left to be allocated across the year.
Sam Colton, Director, Brunning Host
I can access my rotas from wherever I am in the world and see who is working and what they should be doing.
Thomas Hemelryk, Executive Managing Director, Grupo Van Baron
Your hotel’s scheduling woes — solved
Effortless rota planning
RotaCloud’s intuitive drag-and-drop interface makes building rotas quick and easy — so you spend less time stuck in the office, and more time making your guests smile. Build separate rotas for your reception, kitchen and housekeeping teams within a single RotaCloud account.
RotaCloud’s intuitive drag-and-drop interface makes building rotas quick and easy — so you spend less time stuck in the office, and more time making your guests smile. Build separate rotas for your reception, kitchen and housekeeping teams within a single RotaCloud account.
No more missed shifts
We’re cloud-based, so you'll always be sure that your staff are looking at the most up-to-date version of their rota. No more duplicates, rota mix-ups, or staff excuses for missed shifts!
We’re cloud-based, so you'll always be sure that your staff are looking at the most up-to-date version of their rota. No more duplicates, rota mix-ups, or staff excuses for missed shifts!
Easy holiday management, even during busy periods
Forget emails and post-it notes; with RotaCloud, your staff request time off through the free RotaCloud app. Don’t want staff taking time off on bank holiday weekends? Set leave embargoes to automatically block leave requests for busy periods.
Forget emails and post-it notes; with RotaCloud, your staff request time off through the free RotaCloud app. Don’t want staff taking time off on bank holiday weekends? Set leave embargoes to automatically block leave requests for busy periods.
Availability at a glance
Employees can set their availability using their mobile phones, so you can see exactly when your staff are available to work while you’re planning your next rota — perfect if you hire plenty of part-timers.
Employees can set their availability using their mobile phones, so you can see exactly when your staff are available to work while you’re planning your next rota — perfect if you hire plenty of part-timers.
Fill rota gaps fast
Someone called in sick? Don’t waste your morning trying to find cover; just drag their shift to the top of your rota and everyone who’s eligible to work it will be able to claim it.
Someone called in sick? Don’t waste your morning trying to find cover; just drag their shift to the top of your rota and everyone who’s eligible to work it will be able to claim it.
GDPR compliant
We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.
Cloud-based
Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.
Free support for life
We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.
No credit card required
RotaCloud is rated 4.9 out of 5 from 217 reviews on Capterra
Last updated: July 2023
Free resources for hotel & resort owners
We like to keep our ear pretty close to the ground when it comes to the hotel industry. Check out this sample of our exclusive blogs and handy resources.
