Five-star stays start with a five-star rota Online rota software for hotels & resorts

RotaCloud software

In the hospitality industry, careful planning is essential if you want to prevent chaos from breaking out. But with every minute you spend on admin meaning a minute less spent with your guests, it can sometimes be tricky to strike the right balance.

That’s where we can help. RotaCloud is the no-nonsense way to plan rotas, track attendance, and manage annual leave — all in one place. It’s already helping thousands of businesses reduce wage bills, prevent staffing mix-ups, and cut rota planning time by as much as two-thirds. Plus, with free apps for your staff, you can be confident your team always have the right version of the rota in their pocket.

Reclaiming workdays with smart rota planning

At one time a store for trains, Wetherby’s The Engine Shed is now a popular wedding and private hire venue. HR & Finance Manager Emma Hogg talked to us about how RotaCloud has helped her business grow.

"I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely."

"Instead of having to remember to update the rota and then notify everyone, I can make the changes right there and then — I just click a button and everyone gets a notification. I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely."

Emma Hogg, HR & Finance Manager at The Engine Shed

of RotaCloud customers say the system saves them time every day
Emma Hogg from The Engine Shed

I would wholeheartedly recommend RotaCloud to other businesses in our industry — it’s changed the way I work completely.

Emma Hogg, HR & Finance Manager, The Engine Shed

Sam Colton from Brunning Host

RotaCloud has meant that we are totally up to speed with who has taken or booked in leave and when, as well as how many days they have left to be allocated across the year.

Sam Colton, Director, Brunning Host

Thomas Hemelryk from Grupo Van Baron

I can access my rotas from wherever I am in the world and see who is working and what they should be doing.

Thomas Hemelryk, Executive Managing Director, Grupo Van Baron

Your hotel’s scheduling woes — solved

Effortless rota planning

RotaCloud’s intuitive drag-and-drop interface makes building rotas quick and easy — so you spend less time stuck in the office, and more time making your guests smile. Build separate rotas for your reception, kitchen and housekeeping teams within a single RotaCloud account.

No more missed shifts

We’re cloud-based, so you'll always be sure that your staff are looking at the most up-to-date version of their rota. No more duplicates, rota mix-ups, or staff excuses for missed shifts!

Easy holiday management, even during busy periods

Forget emails and post-it notes; with RotaCloud, your staff request time off through the free RotaCloud app. Don’t want staff taking time off on bank holiday weekends? Set leave embargoes to automatically block leave requests for busy periods.

Availability at a glance

Employees can set their availability using their mobile phones, so you can see exactly when your staff are available to work while you’re planning your next rota — perfect if you hire plenty of part-timers.

Fill rota gaps fast

Someone called in sick? Don’t waste your morning trying to find cover; just drag their shift to the top of your rota and everyone who’s eligible to work it will be able to claim it.

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.


Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

review stars

“We've been using RotaCloud for over two years and now can't imagine how we survived without it.”

Lucy C

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"Makes employee shift handling simple. The best software I have used so far for small businesses."

Mathias J

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"Now we’ve made the change, I can’t ever see us going back!”

Chris W

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"Sampled a few online rota systems and RotaCloud was by far the best."

David M

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"Excellent product for managing staff communication and improving efficiency"

Steve D

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"RotaCloud has saved our staff hours and hours of time on planning rotas."

Ben S

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“I have had nothing but positive experiences with RotaCloud.”

Niall K

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"Communications with the RotaCloud team is excellent and they are very quick to respond."

Vanessa S

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“This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.”

Simon Mc

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"The support team always reacts fast. Can't fault them."

Charles S

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"RotaCloud is a valuable component in our business setup and is very easy to use."

Clive P

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"RotaCloud has cut my rota planning down from three days a month to about two hours."

Richard B

RotaCloud is rated 4.9 out of 5 from 152 reviews on Capterra

Last updated: August 2020

Free resources for hotel & resort owners

We like to keep our ear pretty close to the ground when it comes to the hotel industry. Check out this sample of our exclusive blogs and handy resources.