Simple, powerful rota planning for care providers

Online rota software for care homes & domiciliary care

RotaCloud software

Providing the best quality care means having the right people in the right places at the right time. Without a clear schedule in place, you risk mix-ups that can cost time, money, and even impact the level of service you give.

That’s where we come in. RotaCloud is online rota software that’s fast, easy to use, and accessible from anywhere — including your carers’ smartphones. Your team always have access to the very latest version of their rota, with any tweaks or updates immediately communicated via text, email, or push notification, so you can be sure that everyone’s in the loop.

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We have cut out many parts to our process and streamlined time management allowing our staff more time to do the things they enjoy and support our service users.

Craig Crockford, Project Manager, Phoenix Support Craig Crockford, Project Manager, Phoenix Support

We’ve freed up clinicians’ time and managed to produce a more reliable rota that is available to all.

Andrew Downes, Head of Clinical Operations, EAAA Andrew Downes, Head of Clinical Operations, EAAA

RotaCloud has benefited GDoc in particular, as I now have the time to focus on new projects and other parts of the business to make it sustainable for the future.

Jessica Sciberras, Administrative Lead, GDoc Jessica Sciberras, Administrative Lead, GDoc
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  • Phoenix Support logo
  • East Anglian Air Ambulance logo
  • NHS logo

Taking care of your rotas

Simple, powerful rota building

You don’t have to be tech-savvy to use RotaCloud. Drag and drop shifts, colour code roles to easily check carer coverage, and view detailed staffing graphs and reports in just a few clicks.

Simple care home rota in RotaCloud

You don’t have to be tech-savvy to use RotaCloud. Drag and drop shifts, colour code roles to easily check carer coverage, and view detailed staffing graphs and reports in just a few clicks.

Nurse’s rota on smartphone in RotaCloud

Manage on the go

You’re not always at your work computer, so we built RotaCloud to be accessible from anywhere. Plan, edit, and share rotas on the go using your laptop, smartphone or tablet — your carers get free mobile apps, too.

Nurse’s rota on smartphone in RotaCloud

You’re not always at your work computer, so we built RotaCloud to be accessible from anywhere. Plan, edit, and share rotas on the go using your laptop, smartphone or tablet — your carers get free mobile apps, too.

Unlimited, shareable rotas

Reduce mix-ups by building separate rotas for each of your service users. You can even generate shareable versions of the rota to give to them, so they always know the details of their next visit.

List of locations on a care home rota

Reduce mix-ups by building separate rotas for each of your service users. You can even generate shareable versions of the rota to give to them, so they always know the details of their next visit.

Timesheet screenshot, including lateness

Mobile time tracking made easy

Carers always on the move? With GPS-restricted mobile clocking in and out, timesheet data is populated accurately and promptly for every home visit — with no manual data entry required.

Timesheet screenshot, including lateness

Carers always on the move? With GPS-restricted mobile clocking in and out, timesheet data is populated accurately and promptly for every home visit — with no manual data entry required.

Sleep-ins, sorted

Set a flat rate to apply to all sleep-in shifts, or an hourly rate — whichever your company uses. Compile accurate wage data for payroll in seconds — no more manually typing into spreadsheets.

Screenshot of custom role rate options in RotaCloud

Set a flat rate to apply to all sleep-in shifts, or an hourly rate — whichever your company uses. Compile accurate wage data for payroll in seconds — no more manually typing into spreadsheets.

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GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

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Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

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Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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5
Simple to use, always being updated and improved and has solved many rota planning issues.
Adrian W Feb 22 2022
5
A great solution which simplfies our administrative processes and reduces our paperwork.
Ashkay S May 19 2023
5
RotaCloud was one of the best decisions I could have made.
Charlotte F Nov 22 2021
5
I can't tell you how much RotaCloud has changed my working life!
Chelsey S May 5 2022
5
Can't fault RotaCloud and the team — highly recommend it.
Clip 'n Climb Chelsea Jul 28 2022
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Happy to have found this software, best decision ever.
Florinela S Apr 25 2023
5
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
Gavin S Oct 4 2022
5
A fantastic program that makes creating a rota so much easier.
Greg H Aug 29 2022
5
Excellent, user friendly, brilliant customer service.
HB Sep 20 2022
5
Simple to use and great value for money!
Jak H Apr 1 2021
5
Simply the best rota software around.
Jamie G Jun 15 2021
5
Great user support, always there to answer any questions. The interface is very intuitive.
Joao N Jun 26 2023
5
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
Katie L Mar 17 2023
5
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
Katie S Jan 24 2022
5
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
Kelly I May 1 2023
5
I looked at other similar packages but none seem to have the simplicity RotaCloud provides.
Kenzie M Mar 30 2022
5
RotaCloud has made our life as an independent business a whole lot easier.
KM Mar 11 2022
5
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
Les May 9 2023
5
Best scheduling piece of kit out there!
Lisa B Oct 11 2022
5
[RotaCloud] is a game changer for our small charity.
Lisa G Mar 6 2023
5
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
Luke R Mar 2 2021
4
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
Mathias J Nov 5 2017
5
RotaCloud is our life saver!
Megan Dec 23 2022
5
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
Melanie May 30 2023
5
Some fantastic features and also the customer support service is world class.
Nathan S May 29 2020
5
RotaCloud is the best online HR management tool.
Usman S Apr 22 2022
4
Communications with the RotaCloud team are excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Great software at a good price which is scalable with your business.
Wayne Feb 3 2023
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RotaCloud is rated 4.9 out of 5 from 217 reviews on Capterra

Last updated: July 2023

Free resources for care homes, care agencies, and other care providers

Here’s just a small sample of the articles and guides that we’ve made for our ever-growing RotaCloud Resource Library.