Simple, powerful rota planning for care providers

Online rota software for care homes & domiciliary care

RotaCloud software

Providing the best quality care means having the right people in the right places at the right time. Without a clear schedule in place, you risk mix-ups that can cost time, money, and even impact the level of service you give.

That’s where we come in. RotaCloud is online rota software that’s fast, easy to use, and accessible from anywhere — including your carers’ smartphones. Your team always have access to the very latest version of their rota, with any tweaks or updates immediately communicated via text, email, or push notification, so you can be sure that everyone’s in the loop.

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We have cut out many parts to our process and streamlined time management allowing our staff more time to do the things they enjoy and support our service users.

Craig Crockford, Project Manager, Phoenix Support Craig Crockford, Project Manager, Phoenix Support

We’ve freed up clinicians’ time and managed to produce a more reliable rota that is available to all.

Andrew Downes, Head of Clinical Operations, EAAA Andrew Downes, Head of Clinical Operations, EAAA

RotaCloud has benefited GDoc in particular, as I now have the time to focus on new projects and other parts of the business to make it sustainable for the future.

Jessica Sciberras, Administrative Lead, GDoc Jessica Sciberras, Administrative Lead, GDoc
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  • Phoenix Support logo
  • East Anglian Air Ambulance logo
  • NHS logo

Taking care of your rotas

Simple, powerful rota building

You don’t have to be tech-savvy to use RotaCloud. Drag and drop shifts, colour code roles to easily check carer coverage, and view detailed staffing graphs and reports in just a few clicks.

Simple care home rota in RotaCloud

You don’t have to be tech-savvy to use RotaCloud. Drag and drop shifts, colour code roles to easily check carer coverage, and view detailed staffing graphs and reports in just a few clicks.

Nurse’s rota on smartphone in RotaCloud

Manage on the go

You’re not always at your work computer, so we built RotaCloud to be accessible from anywhere. Plan, edit, and share rotas on the go using your laptop, smartphone or tablet — your carers get free mobile apps, too.

Nurse’s rota on smartphone in RotaCloud

You’re not always at your work computer, so we built RotaCloud to be accessible from anywhere. Plan, edit, and share rotas on the go using your laptop, smartphone or tablet — your carers get free mobile apps, too.

Unlimited, shareable rotas

Reduce mix-ups by building separate rotas for each of your service users. You can even generate shareable versions of the rota to give to them, so they always know the details of their next visit.

List of locations on a care home rota

Reduce mix-ups by building separate rotas for each of your service users. You can even generate shareable versions of the rota to give to them, so they always know the details of their next visit.

Timesheet screenshot, including lateness

Mobile time tracking made easy

Carers always on the move? With GPS-restricted mobile clocking in and out, timesheet data is populated accurately and promptly for every home visit — with no manual data entry required.

Timesheet screenshot, including lateness

Carers always on the move? With GPS-restricted mobile clocking in and out, timesheet data is populated accurately and promptly for every home visit — with no manual data entry required.

Sleep-ins, sorted

Set a flat rate to apply to all sleep-in shifts, or an hourly rate — whichever your company uses. Compile accurate wage data for payroll in seconds — no more manually typing into spreadsheets.

Screenshot of custom role rate options in RotaCloud

Set a flat rate to apply to all sleep-in shifts, or an hourly rate — whichever your company uses. Compile accurate wage data for payroll in seconds — no more manually typing into spreadsheets.

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GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

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Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

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Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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5
Saves me hours each month on organising shifts and staff leave.
Alex D Feb 2 2020
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S Jan 29 2018
5
Easy to use for management and staff and easy to set up. Great support. I love it.
Carl M Feb 28 2020
5
The support team always reacts fast. Can't fault them.
Charles S Feb 13 2017
5
Now we’ve made the change, I can’t ever see us going back!
Chris W Oct 15 2018
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P Jun 14 2018
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Rotas have never been so easy.
Emma H Feb 28 2020
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C Nov 26 2018
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y Dec 14 2018
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S Feb 28 2020
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J Nov 5 2017
5
The best rota software we have used.
Matt N Dec 12 2019
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F Apr 9 2020
5
I have had nothing but positive experiences with RotaCloud.
Niall K Nov 28 2018
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B Feb 14 2017
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc Dec 28 2018
5
Excellent product for managing staff communication and improving efficiency.
Steve D Aug 21 2017
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O Mar 2 2020
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A Jan 29 2020
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M Apr 9 2020
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RotaCloud is rated 4.9 out of 5 from 170 reviews on Capterra

Last updated: August 2021

Free resources for care homes, care agencies, and other care providers

Here’s just a small sample of the articles and guides that we’ve made for our ever-growing RotaCloud Resource Library.