Cut the admin, grow your business Online rota software for cafes, restaurants & bars

RotaCloud software

Spending more time on admin than actually running your business? We can help. RotaCloud is the fast, no-nonsense way to plan rotas, track attendance, and manage annual leave, all in one place.

Reduce your wage bills, eliminate staffing mix-ups, and cut rota management time with our easy-to-use software, while our free smartphone apps mean that your chefs, waiters, baristas and bartenders always have the most up-to-date version of the rota in their pocket.

Scheduling award winners

Millers Fish & Chips is a York-based, 4th generation family fish and chip shop that was established in 1940. Current co-owner Nick Miller explains how the business continues to thrive throughout the years.

"Utilising modern technology to support the business is something we’re very passionate about."

"For us, it’s all about sustainability and also moving forward with the times. Utilising modern technology to support the business is something we’re very passionate about."

Nick Miller, Co-Founder at Millers Fish & Chips

turnover on wages — down from 25% since implementing RotaCloud into their business
Darren Bradley from Nonnas Pizza

We can easily see if we’re over or understaffed, and staff can also book time off through the app. Our drivers mark their availability, so we’re always able to deliver perfect levels of service to our customers.

Darren Bradley, Owner, Nonnas Pizza

The Vegan Grindhouse logo

RotaCloud saves me loads of time, which I can spend running my business

Lisa Burbidge-Brown, Co-owner & Business Manager, The Vegan Grindhouse

Craig Bunting from BEAR

RotaCloud’s given us a platform to efficiently build and communicate staff rotas, leave, and payroll between our teams.

Craig Bunting, Co-founder, BEAR Coffee Company

Glenda Gallone from Fee-ka

RotaCloud has become an indispensable tool for us, and we think it would be the same for anyone starting their own business when dealing with shifts and staff.

Glenda Gallone, Director, Fee-ka

All the right ingredients for the perfect rota

Build rotas fast

RotaCloud’s simple drag-and-drop interface and handy tools mean you’ll spend less time at your desk and more time cooking, brewing, and serving up a storm. Your rota is stored online, too, so you can manage it wherever you like.

Simple restaurant rota

No more missed shifts

Need to change a shift once the rota’s been published? You can relax, safe in the knowledge that your chefs, baristas and waitstaff always have access to the most up-to-date version of the rota right there in their pocket.

Chef notified of change of shift time

Free apps for your staff

Your team can use the free RotaCloud Android and iOS apps for everything rota-related, from checking their next shift or requesting holiday, to proposing a shift-swap or sharing their availability — no more emails, texts or WhatsApp groups for you to keep track of.

RotaCloud smartphone app screenshot

Cut your wage bill

See a clear visual representation of exactly when and where your staff are scheduled to work, so you can tell at a glance if you have enough — or too many — wait staff, baristas, or kitchen staff on the rota, next to the overall estimated staffing cost per day.

Shift cost summary in RotaCloud

Fill gaps fast

Last-minute big booking? Suddenly short-staffed? Eligible employees are automatically notified as soon as ‘open’ shifts are available, and your rota will update instantly when they’re filled.

Moving a shift in RotaCloud

GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.


Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

review stars

“We've been using RotaCloud for over two years and now can't imagine how we survived without it.”

Lucy C

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"Makes employee shift handling simple. The best software I have used so far for small businesses."

Mathias J

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"Now we’ve made the change, I can’t ever see us going back!”

Chris W

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"Sampled a few online rota systems and RotaCloud was by far the best."

David M

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"Excellent product for managing staff communication and improving efficiency"

Steve D

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"RotaCloud has saved our staff hours and hours of time on planning rotas."

Ben S

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“I have had nothing but positive experiences with RotaCloud.”

Niall K

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"Communications with the RotaCloud team is excellent and they are very quick to respond."

Vanessa S

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“This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.”

Simon Mc

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"The support team always reacts fast. Can't fault them."

Charles S

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"RotaCloud is a valuable component in our business setup and is very easy to use."

Clive P

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"RotaCloud has cut my rota planning down from three days a month to about two hours."

Richard B

RotaCloud is rated 4.9 out of 5 from 152 reviews on Capterra

Last updated: August 2020

Free resources for cafe, restaurant & bar owners

We don’t just do rotas — we also have an ever-expanding collection of blog articles and free resources for our clients to make use of.