Cut the admin, grow your business

Online rota software for cafes, restaurants & bars

RotaCloud software

Spending more time on admin than actually running your business? We can help. RotaCloud is the fast, no-nonsense way to plan rotas, track attendance, and manage annual leave, all in one place.

Reduce your wage bills, eliminate staffing mix-ups, and cut rota management time with our easy-to-use software, while our free smartphone apps mean that your chefs, waiters, baristas and bartenders always have the most up-to-date version of the rota in their pocket.

Millers Fish and Chips RotaCloud testimonial

Scheduling award winners

Millers Fish & Chips is a York-based, 4th generation family fish and chip shop that was established in 1940. Current co-owner Nick Miller explains how the business continues to thrive throughout the years.


For us, it’s all about sustainability and also moving forward with the times. Utilising modern technology to support the business is something we’re very passionate about.

Utilising modern technology to support the business is something we’re very passionate about.

Nick Miller, Co-Founder at Millers Fish & Chips

19%

turnover on wages — down from 25% since implementing RotaCloud into their business

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We can easily see if we’re over or understaffed, and staff can also book time off through the app. Our drivers mark their availability, so we’re always able to deliver perfect levels of service to our customers.

Darren Bradley, Owner, Nonnas Pizza Darren Bradley, Owner, Nonnas Pizza

RotaCloud saves me loads of time, which I can spend running my business

Lisa Burbidge-Brown, Co-owner & Business Manager, The Vegan Grindhouse Lisa Burbidge-Brown, Co-owner & Business Manager, The Vegan Grindhouse

RotaCloud’s given us a platform to efficiently build and communicate staff rotas, leave, and payroll between our teams.

Craig Bunting, Co-founder, BEAR Coffee Company Craig Bunting, Co-founder, BEAR Coffee Company

RotaCloud has become an indispensable tool for us, and we think it would be the same for anyone starting their own business when dealing with shifts and staff.

Glenda Gallone, Director, Fee-ka Glenda Gallone, Director, Fee-ka
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  • Nonnas Pizza logo
  • The Vegan Grindhouse logo
  • Bear Coffee Company logo
  • Fee-ka logo

All the right ingredients for the perfect rota

Build rotas fast

RotaCloud’s simple drag-and-drop interface and handy tools mean you’ll spend less time at your desk and more time cooking, brewing, and serving up a storm. Your rota is stored online, too, so you can manage it wherever you like.

Simple restaurant rota screenshot in RotaCloud

RotaCloud’s simple drag-and-drop interface and handy tools mean you’ll spend less time at your desk and more time cooking, brewing, and serving up a storm. Your rota is stored online, too, so you can manage it wherever you like.

Push notification of chef’s updated shift

No more missed shifts

Need to change a shift once the rota’s been published? You can relax, safe in the knowledge that your chefs, baristas and waitstaff always have access to the most up-to-date version of the rota right there in their pocket.

Push notification of chef’s updated shift

Need to change a shift once the rota’s been published? You can relax, safe in the knowledge that your chefs, baristas and waitstaff always have access to the most up-to-date version of the rota right there in their pocket.

Free apps for your staff

Your team can use the free RotaCloud Android and iOS apps for everything rota-related, from checking their next shift or requesting holiday, to proposing a shift-swap or sharing their availability — no more emails, texts or WhatsApp groups for you to keep track of.

RotaCloud smartphone app screenshot showing current shift (clock in), upcoming shift, next leave, and available shifts

Your team can use the free RotaCloud Android and iOS apps for everything rota-related, from checking their next shift or requesting holiday, to proposing a shift-swap or sharing their availability — no more emails, texts or WhatsApp groups for you to keep track of.

Estimated labour costs shown on the rota in RotaCloud

Cut your wage bill

See a clear visual representation of exactly when and where your staff are scheduled to work, so you can tell at a glance if you have enough — or too many — wait staff, baristas, or kitchen staff on the rota, next to the overall estimated staffing cost per day.

Estimated labour costs shown on the rota in RotaCloud

See a clear visual representation of exactly when and where your staff are scheduled to work, so you can tell at a glance if you have enough — or too many — wait staff, baristas, or kitchen staff on the rota, next to the overall estimated staffing cost per day.

Fill gaps fast

Last-minute big booking? Suddenly short-staffed? Eligible employees are automatically notified as soon as ‘open’ shifts are available, and your rota will update instantly when they’re filled.

Dragging and dropping a shift in RotaCloud

Last-minute big booking? Suddenly short-staffed? Eligible employees are automatically notified as soon as ‘open’ shifts are available, and your rota will update instantly when they’re filled.

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GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

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Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

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Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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5
Saves me hours each month on organising shifts and staff leave.
Alex D Feb 2 2020
5
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S Jan 29 2018
5
Easy to use for management and staff and easy to set up. Great support. I love it.
Carl M Feb 28 2020
5
The support team always reacts fast. Can't fault them.
Charles S Feb 13 2017
5
Now we’ve made the change, I can’t ever see us going back!
Chris W Oct 15 2018
5
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P Jun 14 2018
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Rotas have never been so easy.
Emma H Feb 28 2020
5
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C Nov 26 2018
5
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y Dec 14 2018
5
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S Feb 28 2020
4
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J Nov 5 2017
5
The best rota software we have used.
Matt N Dec 12 2019
5
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F Apr 9 2020
5
I have had nothing but positive experiences with RotaCloud.
Niall K Nov 28 2018
5
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B Feb 14 2017
5
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc Dec 28 2018
5
Excellent product for managing staff communication and improving efficiency.
Steve D Aug 21 2017
5
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O Mar 2 2020
5
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A Jan 29 2020
4
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M Apr 9 2020
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RotaCloud is rated 4.9 out of 5 from 170 reviews on Capterra

Last updated: August 2021

Free resources for cafe, restaurant & bar owners

We don’t just do rotas — we also have an ever-expanding collection of blog articles and free resources for our clients to make use of.