Cut the admin, grow your business

Online rota software for cafes, restaurants & bars

RotaCloud software

Spending more time on admin than actually running your business? We can help. RotaCloud is the fast, no-nonsense way to plan rotas, track attendance, and manage annual leave, all in one place.

Reduce your wage bills, eliminate staffing mix-ups, and cut rota management time with our easy-to-use software, while our free smartphone apps mean that your chefs, waiters, baristas and bartenders always have the most up-to-date version of the rota in their pocket.

Millers Fish and Chips RotaCloud testimonial

Scheduling award winners

Millers Fish & Chips is a York-based, 4th generation family fish and chip shop that was established in 1940. Current co-owner Nick Miller explains how the business continues to thrive throughout the years.


For us, it’s all about sustainability and also moving forward with the times. Utilising modern technology to support the business is something we’re very passionate about.

Utilising modern technology to support the business is something we’re very passionate about.

Nick Miller, Co-Founder at Millers Fish & Chips

19%

turnover on wages — down from 25% since implementing RotaCloud into their business

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We can easily see if we’re over or understaffed, and staff can also book time off through the app. Our drivers mark their availability, so we’re always able to deliver perfect levels of service to our customers.

Darren Bradley, Owner, Nonnas Pizza Darren Bradley, Owner, Nonnas Pizza

RotaCloud saves me loads of time, which I can spend running my business

Lisa Burbidge-Brown, Co-owner & Business Manager, The Vegan Grindhouse Lisa Burbidge-Brown, Co-owner & Business Manager, The Vegan Grindhouse

RotaCloud’s given us a platform to efficiently build and communicate staff rotas, leave, and payroll between our teams.

Craig Bunting, Co-founder, BEAR Coffee Company Craig Bunting, Co-founder, BEAR Coffee Company

RotaCloud has become an indispensable tool for us, and we think it would be the same for anyone starting their own business when dealing with shifts and staff.

Glenda Gallone, Director, Fee-ka Glenda Gallone, Director, Fee-ka
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  • Nonnas Pizza logo
  • The Vegan Grindhouse logo
  • Bear Coffee Company logo
  • Fee-ka logo

All the right ingredients for the perfect rota

Build rotas fast

RotaCloud’s simple drag-and-drop interface and handy tools mean you’ll spend less time at your desk and more time cooking, brewing, and serving up a storm. Your rota is stored online, too, so you can manage it wherever you like.

Simple restaurant rota screenshot in RotaCloud

RotaCloud’s simple drag-and-drop interface and handy tools mean you’ll spend less time at your desk and more time cooking, brewing, and serving up a storm. Your rota is stored online, too, so you can manage it wherever you like.

Push notification of chef’s updated shift

No more missed shifts

Need to change a shift once the rota’s been published? You can relax, safe in the knowledge that your chefs, baristas and waitstaff always have access to the most up-to-date version of the rota right there in their pocket.

Push notification of chef’s updated shift

Need to change a shift once the rota’s been published? You can relax, safe in the knowledge that your chefs, baristas and waitstaff always have access to the most up-to-date version of the rota right there in their pocket.

Free apps for your staff

Your team can use the free RotaCloud Android and iOS apps for everything rota-related, from checking their next shift or requesting holiday, to proposing a shift-swap or sharing their availability — no more emails, texts or WhatsApp groups for you to keep track of.

RotaCloud smartphone app screenshot showing current shift (clock in), upcoming shift, next leave, and available shifts

Your team can use the free RotaCloud Android and iOS apps for everything rota-related, from checking their next shift or requesting holiday, to proposing a shift-swap or sharing their availability — no more emails, texts or WhatsApp groups for you to keep track of.

Estimated labour costs shown on the rota in RotaCloud

Cut your wage bill

See a clear visual representation of exactly when and where your staff are scheduled to work, so you can tell at a glance if you have enough — or too many — wait staff, baristas, or kitchen staff on the rota, next to the overall estimated staffing cost per day.

Estimated labour costs shown on the rota in RotaCloud

See a clear visual representation of exactly when and where your staff are scheduled to work, so you can tell at a glance if you have enough — or too many — wait staff, baristas, or kitchen staff on the rota, next to the overall estimated staffing cost per day.

Fill gaps fast

Last-minute big booking? Suddenly short-staffed? Eligible employees are automatically notified as soon as ‘open’ shifts are available, and your rota will update instantly when they’re filled.

Dragging and dropping a shift in RotaCloud

Last-minute big booking? Suddenly short-staffed? Eligible employees are automatically notified as soon as ‘open’ shifts are available, and your rota will update instantly when they’re filled.

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GDPR compliant

We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone else.

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Cloud-based

Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.

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Free support for life

We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.

Try it free

No credit card required

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5
Simple to use, always being updated and improved and has solved many rota planning issues.
Adrian W Feb 22 2022
5
A great solution which simplfies our administrative processes and reduces our paperwork.
Ashkay S May 19 2023
5
RotaCloud was one of the best decisions I could have made.
Charlotte F Nov 22 2021
5
I can't tell you how much RotaCloud has changed my working life!
Chelsey S May 5 2022
5
Can't fault RotaCloud and the team — highly recommend it.
Clip 'n Climb Chelsea Jul 28 2022
5
Sampled a few online rota systems and RotaCloud was by far the best.
David M Apr 25 2018
5
Happy to have found this software, best decision ever.
Florinela S Apr 25 2023
5
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
Gavin S Oct 4 2022
5
A fantastic program that makes creating a rota so much easier.
Greg H Aug 29 2022
5
Excellent, user friendly, brilliant customer service.
HB Sep 20 2022
5
Simple to use and great value for money!
Jak H Apr 1 2021
5
Simply the best rota software around.
Jamie G Jun 15 2021
5
Great user support, always there to answer any questions. The interface is very intuitive.
Joao N Jun 26 2023
5
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
Katie L Mar 17 2023
5
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
Katie S Jan 24 2022
5
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
Kelly I May 1 2023
5
I looked at other similar packages but none seem to have the simplicity RotaCloud provides.
Kenzie M Mar 30 2022
5
RotaCloud has made our life as an independent business a whole lot easier.
KM Mar 11 2022
5
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
Les May 9 2023
5
Best scheduling piece of kit out there!
Lisa B Oct 11 2022
5
[RotaCloud] is a game changer for our small charity.
Lisa G Mar 6 2023
5
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
Luke R Mar 2 2021
4
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
Mathias J Nov 5 2017
5
RotaCloud is our life saver!
Megan Dec 23 2022
5
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
Melanie May 30 2023
5
Some fantastic features and also the customer support service is world class.
Nathan S May 29 2020
5
RotaCloud is the best online HR management tool.
Usman S Apr 22 2022
4
Communications with the RotaCloud team are excellent and they are very quick to respond.
Vanessa S Jul 31 2017
5
Great software at a good price which is scalable with your business.
Wayne Feb 3 2023
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RotaCloud is rated 4.9 out of 5 from 217 reviews on Capterra

Last updated: July 2023

Free resources for cafe, restaurant & bar owners

We don’t just do rotas — we also have an ever-expanding collection of blog articles and free resources for our clients to make use of.