Cut the admin, grow your business
Simple online rota software for cafes, restaurants & bars
Manage your hospitality team’s rotas, timesheets and annual leave in minutes — anytime, anywhere.
Trusted by over 5,000 businesses, including:
4.9 av. 264 reviews
4.9 av. 260 reviews
Spending more time on admin than actually running your business? We can help. RotaCloud is the fast, no-nonsense way to plan rotas, track attendance, and manage annual leave, all in one place.
Give your chefs, waiters, baristas and bartenders 24/7 access to their rotas via our free mobile app, and reduce your rota-related admin by an average of 166 hours a year.
We were spending 25% of our turnover on wages — now it’s down to 19%.
Build rotas fast
RotaCloud’s simple drag-and-drop interface and handy tools mean you’ll spend less time at your desk and more time cooking, brewing, and serving up a storm. Your rota is stored online, too, so you can manage it wherever you like.
Explore our rota builderI love the fact that I can drag and drop shifts where I want them. Everything is so clear and easy to understand.
No more missed shifts
Need to change a shift once the rota’s been published? You can relax, safe in the knowledge that your chefs, baristas and waitstaff always have access to the most up-to-date version of the rota right there in their pocket.
Sharing & notificationsNow everybody gets a notification on their phone whenever there’s a change, and they can see it anytime.
Free apps for your staff
Your team can use the free RotaCloud Android and iOS apps for everything rota-related, from checking their next shift or requesting holiday, to proposing a shift-swap or sharing their availability — no more emails, texts or WhatsApp groups for you to keep track of.
Our mobile appRotaCloud ensures everyone is kept in the loop with shift changes, and no-one gets confused with complicated shift patterns.
Staff can easily book time off and our drivers can mark availability, so we are always able to deliver perfect levels of service to our customers.
Cut your wage bill
See a clear visual representation of exactly when and where your staff are scheduled to work, so you can tell at a glance if you have enough — or too many — wait staff, baristas, or kitchen staff on the rota, next to the overall estimated staffing cost per day.
Cost control toolsWe were spending 25% of our turnover on wages — now it’s down to 19%.
Fill gaps fast
Last-minute big booking? Suddenly short-staffed? Eligible employees are automatically notified as soon as ‘open’ shifts are available, and your rota will update instantly when they’re filled.
More about open shiftsI can put open shifts on the rota for staff to claim without having to check who’s free. RotaCloud saves me loads of time.
GDPR compliant
We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone.
Cloud-based
Because RotaCloud is 100% web-based, both you and your staff can access your accounts any time and anywhere you have an internet connection.
Free support for life
We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.
You're in good company
Join more than 5,000 small and medium businesses using RotaCloud to manage their teams.
4.9 av. 264 reviews
4.9 av. 260 reviews
from Capterra
A great solution which simplfies our administrative processes and reduces our paperwork.
from Capterra
Sampled a few online rota systems and RotaCloud was by far the best.
from Capterra
Happy to have found this software, best decision ever.
from Capterra
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
from Capterra
Simple to use and great value for money!
from Capterra
Simply the best rota software around.
from Capterra
Great user support, always there to answer any questions. The interface is very intuitive.
from Capterra
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
from Capterra
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
from Capterra
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
from GetApp
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
from Capterra
Best scheduling piece of kit out there!
from Capterra
[RotaCloud] is a game changer for our small charity.
from Capterra
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
from Capterra
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
from GetApp
RotaCloud is our life saver!
from GetApp
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
from Capterra
Some fantastic features and also the customer support service is world class.
from Capterra
RotaCloud is the best online HR management tool.
from Capterra
Communications with the RotaCloud team are excellent and they are very quick to respond.
from GetApp
Great software at a good price which is scalable with your business.
RotaCloud is rated 4.9 out of 5 on average from over 500 reviews on Capterra & GetApp
Free resources for cafe, restaurant & bar owners
We don’t just do rotas — we also have an ever-expanding collection of blog articles and free resources for our clients to make use of.
