Rota planning software

Simple staff scheduling & people management software

Plan your rotas online in minutes, and spend even less time sending them to staff. Manage shift swaps, time off, and annual leave — all in one place.

  • No card required
  • UK-based support
Add shift screen in RotaCloud showing start time, break, role, and shift notes.

Building rotas

Plan staff rotas in minutes

Our intuitive and easy-to-use rota builder makes creating your rotas a doddle.

Create templates based on rotas you’ve already built, or copy and paste complex multi-week shift patterns to save hours of tedious planning.

Explore our rota builder

Hand-drawn doodles showing shifts swapping, a hand holding a pencil, a paper plane, and a notification bell.

Publishing & notifying

Automatic notifications keep everyone in the loop

Keep track of your rota 24/7 and ensure staff stay connected through email, SMS, and push notifications.

Publish your rotas online so employees can log in and see their shifts anytime, anywhere.

More about notifications

Employee self-service

Stay in control with staff logins and flexible user permissions

Invite employees to create their own accounts so they can view their shifts and be notified of updates.

Control what people can see with custom user permissions, and delegate responsibility by assigning managers.

RotaCloud for employees

 Notifications setting screen in RotaCloud with toggles for email, push, and SMS, with blue Save button.
A section of a rota in RotaCloud showing labour target of 20% £269.54, together with current labour spend and revenue.

Cost control tools

Keep labour costs under control

Take the guesswork out of scheduling and keep your business in the black with RotaCloud’s real-time labour forecasting and budgeting tools.

Schedule shifts based on expected revenue, set budget caps for each team or location, and see staffing costs as you plan.

Explore cost control tools

Employee requests

Communicate easily with staff, and find replacements fast

Employees are able to notify you of problems with their upcoming shifts and can request time off directly through RotaCloud.

Find replacements quickly and easily or, if you like, let employees arrange their own cover.

Learn more

A typical staff rota showing shifts, staff unavailability in red, staff availability in green.

Staff availability tools

Get the rota right first time

See when your staff are or aren’t free to work, right there on the rota as you plan. No more rota rewrites or last-minute changes.

Availability in RotaCloud

Annual leave & HR tools

Organise time off and easily track holiday allowances

Save valuable administration time and keep your business running smoothly.

From annual leave to staff sickness, RotaCloud provides a platform for managing staff absence and time off requests, all in one place.

Automatic holiday accrual makes your life even easier, letting your staff see how much holiday they’ve built up with every shift they work.

Explore holiday management

Setting holiday accrual rate in RotaCloud with field to input accrual rate as a percentage.
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Integrations & extras

Connect RotaCloud to applications you already use

Share data between RotaCloud and the apps you already use, cutting your admin and streamlining processes at your business.

Explore our integrations

Support

We're here to help

RotaCloud is ultra-easy to use, but if you ever need a hand, our friendly support staff are always available to show you the ropes. Also, our in-depth guides are there to help you every step of the way.

Contact us

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Try RotaCloud free for 30 days

  • No card required
  • UK-based support