Online Rota Software Fuss-free rota planning for your business

Staff rotas a constant headache? RotaCloud is the no-nonsense way to schedule shifts, record time and attendance, and manage annual leave.

RotaCloud header illustration

RotaCloud is used by more than 2,000 companies with between 2–2000 employees, including these fine folk:

One platform, two beautifully simple products

Our cloud-based Rota Planning and Time & Attendance tools work hand-in-hand to save you time and money.

Shifts, sorted Rota Planning

Plan, edit and publish rotas anytime, anywhere. With our free mobile apps and shift notifications, your team are always kept in the loop.

Rota planning with RotaCloud

Easy clock-ins Time & Attendance

Keep track of staff hours with secure on-site and mobile clocking — your timesheets are automatically populated with accurate shift data, ready for payroll.

Time & Attendance tracking with RotaCloud

Why RotaCloud?

  • Reclaim Your Workday
  • Improve visibility
  • Track time
Effortless rota management icon

Effortless rota management

Drag and drop shifts, assign roles and locations, and create templates for weeks and months ahead — all in less time than it takes to make a brew.

Hassle free holiday management icon

Hassle-free holiday management

Staff request holiday and track their remaining allowance from within RotaCloud. Holidays display on the rota, so you’ll always know who’s free to work.

Fill gaps fast icon

Fill gaps, fast

Employees are automatically notified of relevant open shifts, and can even arrange their own shift swaps using the app. Not happy with the proposed swap? You get the final say!

Free apps icon

Free apps

Free smartphone apps for you and your staff. Check shifts, tweak rotas, and respond to leave requests without the hassle of booting up your work PC.

Shift notifications icon

Shift notifications

Email, push, and SMS notifications keep your staff aware of any shift changes. Thanks to the RotaCloud app, they’ll always have the latest rota in their pocket.

Stay in control icon

Stay in control

Secure your rota data with flexible, customisable permissions for your managers and employees — so no-one’s seeing anything they shouldn’t.

Clocking in & out icon

Clocking in & out

Secure static terminals, GPS-restricted mobile clocking, and optional photo-taking mean you’ll know exactly when and where your team are showing up for shifts.

Automatic timesheets icon

Automatic timesheets

Clocking-in data feeds into timesheets without you having to lift a finger. Absences and lateness are flagged automatically, meaning no more time wasted on data entry.

Payroll icon

Payroll

Ready to run payroll? Lock your timesheets with a quick click, then download a complete payroll report that your accountant will love.

Reclaim Your Workday

Effortless rota management icon

Effortless rota management

Drag and drop shifts, assign roles and locations, and create templates for weeks and months ahead — all in less time than it takes to make a brew.

Hassle free holiday management icon

Hassle-free holiday management

Staff request holiday and track their remaining allowance from within RotaCloud. Holidays display on the rota, so you’ll always know who’s free to work.

Fill gaps fast icon

Fill gaps, fast

Employees are automatically notified of relevant open shifts, and can even arrange their own shift swaps using the app. Not happy with the proposed swap? You get the final say!

Improve visibility

Free apps icon

Free apps

Free smartphone apps for you and your staff. Check shifts, tweak rotas, and respond to leave requests without the hassle of booting up your work PC.

Shift notifications icon

Shift notifications

Email, push, and SMS notifications keep your staff aware of any shift changes. Thanks to the RotaCloud app, they’ll always have the latest rota in their pocket.

Stay in control icon

Stay in control

Secure your rota data with flexible, customisable permissions for your managers and employees — so no-one’s seeing anything they shouldn’t.

Track time

Clocking in & out icon

Clocking in & out

Secure static terminals, GPS-restricted mobile clocking, and optional photo-taking mean you’ll know exactly when and where your team are showing up for shifts.

Automatic timesheets icon

Automatic timesheets

Clocking-in data feeds into timesheets without you having to lift a finger. Absences and lateness are flagged automatically, meaning no more time wasted on data entry.

Payroll icon

Payroll

Ready to run payroll? Lock your timesheets with a quick click, then download a complete payroll report that your accountant will love.

24 million shifts scheduled

1.1 million holidays approved

4.6 million clock-ins

Take back time What could you do with five extra hours this week?

Ever wished you had more time to spend on your business? RotaCloud customers reclaim an average of 4.9 hours each week — that’s an average time saving of 66% compared with doing things the old-fashioned way.

RotaCloud survey illustration
Jessica Sciberras from GDoc

RotaCloud has benefited GDoc in particular, as I now have the time to focus on new projects and other parts of the business to make it sustainable for the future.

Jessica Sciberras, Administrative Lead, GDoc

Jacqui Cameron from Cameron Beaumont

It’s made the rota-planning procedure so much easier than it used to be — it frees up my time so that I can do other things.

Jacqui Leach, Dispensing Optician, Cameron Beaumont

Andrew Downes from EAAA

We’ve freed up clinicians’ time and managed to produce a more reliable rota that is available to all.

Andrew Downes, Head of Clinical Operations, EAAA

Euan Noble from ROKT

The time savings alone would warrant paying five times the current price for up to 25 employees.

Euan Noble, Founder & Commercial Director, ROKT

Setup and support are on the house

Our top-notch York-based support team will help you set up your account so that it’s the perfect fit for your business. And once you’re up and running, support stays free. Forever.

RotaCloud support team

Ready to get started?