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Staff holiday planner & booking system

Hassle-free holiday management

Self-service tools for your staff, effortless leave management for you.

Try it free for 30 days
  • No card required
  • UK-based support
Holiday employee management screen on mobile app showing details of holiday remaining, TOIL remaining and upcoming leave dates

The simple solution to your holiday management headaches.

Leave calendar

Your all-in-one staff holiday planner

Employee allowances
See how much annual leave your staff have taken, and their remaining allowances, all on one screen.
Holiday usage, month by month
Quickly drill down to see how individual employees have booked leave throughout the year, helping you plan around it.
Visibility for employees
Staff can see their leave allowances and book leave through RotaCloud, encouraging regular use of holiday and cutting congestion at the end of the year.
Review leave records & request history
Easily check leave records to see who approved leave, and when. Create and export reports to analyse leave data even further.

Manage holiday requests

Process leave requests the easy way

Managing holiday requests doesn’t have to be a headache. RotaCloud streamlines the entire process, eliminating the need for paperwork and saving you hours of admin.

Request made
Staff request holidays and check their remaining allowance through the RotaCloud app — no emails or phone calls required.
Manager notified
Managers are notified automatically via email or the RotaCloud app. Responding to a leave request takes just a click of a button.
Rota updated
Approved leave shows on the rota automatically. Employees are notified of your response, and their leave allowance is adjusted accordingly.
I love that staff only have one way to request holiday — through RotaCloud. Before, there would be phone calls, emails or even notes left on my desk.
A summary of holiday accrual in RotaCloud, showing how many hours staff have worked and how many holiday hours they have accrued.

Automated holiday accrual

Save time with automatic holiday accrual

RotaCloud calculates and records the amount of holiday your hourly staff have earned based on the hours they work and the accrual rate you set.

Accrued holiday is added to your employees' allowances automatically, so you don’t have to spend time on complicated calculations or data entry.

Image of an employee’s holiday and time off in lieu (TOIL) allowances in RotaCloud, focusing on accrued TOIL.

TOIL management

Time off in lieu made simple

For businesses that offer their staff time off in lieu (TOIL) instead of overtime pay, RotaCloud lets you record TOIL as a separate leave type, adding it to employees’ profiles as and when you need to.

Staff can check how much TOIL they’ve accrued via the RotaCloud mobile app, and can request it in the exact same way they’d request regular holiday.

Leave request rules

Stay fully staffed with custom leave rules

Set bespoke rules to automatically turn down any holiday requests that would leave you short-handed.

RotaCloud will always tell an employee why their request was turned down — saving you both time and hassle.

Need all hands on deck for a particularly busy period? Set a leave embargo to block it out entirely on the rota.

There is less conflict between staff and managers now — it was difficult to refuse holiday requests. But now RotaCloud is doing that by default, it’s made life much easier for the managers.

Try RotaCloud free for 30 days

Start your free trial
  • 30-day free trial
  • No card required
  • UK-based support