Skip to main content

Online Rota Software

Manage your workforce without all the work

Stop spending time on repetitive admin. RotaCloud brings your rotas, annual leave and timesheets together in one incredibly easy-to-use system.

Start your free trial
  • No card required
  • Cancel any time

Trusted by over 5,000 businesses, including:

4.9 av. 251 reviews

4.6 av. 56 reviews

4.9 av. 250 reviews

Doing rotas manually with spreadsheets or pen & paper is hard work

  • Juggling emails, texts and phone calls
  • Costly staffing mistakes
  • Giving a bad impression to employees
  • Payroll takes forever
  • Difficult to stay compliant

Introducing RotaCloud – your Mission Control for workforce management

Rotas & shift planning

Spend less time making rotas and sending them to staff. No more phone calls, photos of the rota, or WhatsApp messages. Build compliant, budget-friendly rotas in record time.

Turn stress into simplicity with:

  • Drag & drop rota builder
  • Rota templates
  • Automatic shift notifications
  • Employee app
Rota screen in RotaCloud showing calendar containing shifts with a shift being moved by dragging and dropping.

Hassle-free holiday management

Eliminate the paperwork and awkward conversations. Manage your staff holidays smoothly with leave requests, allowances, and usage patterns all in one place.

Say bon voyage to boring admin with:

  • Central leave calendar
  • Embargoes & rules
  • Holiday accrual
  • TOIL tracking
List of employees with their total annual leave allowances, leave used, and remaining leave.

Simplify your HR admin

Easily access staff information through employee profiles and store contracts with document storage. With our reporting suite, you can see absence patterns and analyse staff hours in a couple of clicks.

Tick those HR boxes with:

  • Employee profiles
  • Document storage & signing
  • Absence management
  • Hours & costs reporting
Screenshots of two views in RotaCloud, first showing document storage screen, the second showing graph of hours versus cost.

Accurate employee time tracking

Whether clocking in by app or on-site, record staff working hours and prepare payroll quickly, easily and accurately.

Speed up payroll with:

  • Mobile & tablet clocking in
  • GPS clock-in restrictions
  • Automatic timesheets
  • Payroll export
Two screens in RotaCloud, the first showing a timesheet for an employee, the second showing a payroll report.

Lighten your workload and make your company a better place to work

4 BIG reasons to swap your spreadsheets for RotaCloud

Streamline inefficient processes

Grow your business without the growing pains. Build standardised, scalable processes across teams and departments.

Get full visibility and stay in control

See all of your rotas, holidays and timesheets in one app. You’ll have constant visibility and control – no matter where you are.

Make payroll week painless. Not a pain in the a**e

Stop dreading the looming payroll week. Process payroll quickly and accurately in a few clicks – not a few days.

Build a company where people love to work

It’s 2024. Employees expect their work life to fit with their personal life. With RotaCloud, you can offer an employee experience to help you recruit and retain the best people.


How it works

1Plan

Plan

Create your rotas in record time. Booked holidays, availability, contracted hours and special events are all on one screen so you can plan with confidence.

A shift in RotaCloud, showing time, break length, role, shift notes, the option to publish. Also shows various rota copying options including Quick fill (from previous) week, copy custom range and templates.

2Publish

Publish

Click ‘Publish’ to instantly send your newly built rota to your staff. They get email and push notifications to keep them in the loop, and they’ll be able to see their new shifts when they open the app – whether at work or at home.

Publish 89 shifts button, and a list of rota updates containing 15 shifts, which the employee needs to acknowledge.

3Manage

Manage

Even the most carefully planned rota will be subject to unexpected changes. Swap the desperate texts and phone calls for a couple of clicks, and get back to the jobs you’d rather be doing.

A shift in RotaCloud, with its options menu open. The user hovers over Assign temporary cover. Other options in the list are unpublish shift, set as open shift, shift history, add leave, add day off and delete shift.

4Clock

Clock

When your employees come into work, they clock in using the mobile app or a fixed terminal on a tablet. Timesheets are filled out automatically and - because RotaCloud knows what was scheduled - any lateness or overtime hours are flagged.

A shift in RotaCloud with a clock in button, below a location radius marked on a map.

5Pay

Pay

Payroll is now painless. Timesheet hours are calculated and collated on the payroll report. This can be downloaded as a CSV in an accountant-friendly format or automatically pushed to your payroll provider.

A payroll summary in RotaCloud, showing standard and overtime hours per employee. In the background is a chart showing hours and costs by day.

All for less than the cost of buying your staff a coffee every month

Prices start at £2 per employee per month. No hidden costs. No long contracts. No funny business.

Support

World-class support included

It’s important that you can get up and running quickly and easily. Our UK-based support team is here to help you assess your options and properly evaluate RotaCloud before committing. Whether you’re new to RotaCloud or you’ve been with us for years, we’re always a message away.

Jack Allitt
Will Smith
Alice Schofield
Ethan Rylett
  • Fast responses
  • UK-based team
  • Speak to experts
  • Annoying ‘chats’ with robots

Built for growing businesses outgrowing spreadsheets

Wondering if RotaCloud is for you? If you have staff who work irregular hours with frequently changing shifts or manage multiple teams, departments, or sites - it’s probably a good fit. Send us a message and we’ll be able to advise you.


Photo of Nick Miller and Mark Coaker of Millers Fish & Chips
We were spending 25% of our turnover on wages — now it’s down to 19%. Mark Coaker at Millers Fish & Chips
Comforting a person in a wheelchair
We all love RotaCloud, honestly. We wouldn’t be without it now. The way it’s helped the entire company is unbelievable. Emma Hobbs at Imagine, Act and Succeed

Get started today

Start your 30-day free trial

Start trial
  • No card required
  • Cancel any time