Online Rota Software
Manage your workforce without all the work
Stop spending time on repetitive admin. RotaCloud brings your rotas, annual leave and timesheets together in one incredibly easy-to-use system.
- No card required
- Cancel any time
Trusted by over 5,000 businesses, including:
4.9 av. 251 reviews
4.6 av. 56 reviews
4.9 av. 250 reviews
Doing rotas manually with spreadsheets or pen & paper is hard work
- Juggling emails, texts and phone calls
- Costly staffing mistakes
- Giving a bad impression to employees
- Payroll takes forever
- Difficult to stay compliant
Introducing RotaCloud – your Mission Control for workforce management
Rotas & shift planning
Spend less time making rotas and sending them to staff. No more phone calls, photos of the rota, or WhatsApp messages. Build compliant, budget-friendly rotas in record time.
Turn stress into simplicity with:
Hassle-free holiday management
Eliminate the paperwork and awkward conversations. Manage your staff holidays smoothly with leave requests, allowances, and usage patterns all in one place.
Say bon voyage to boring admin with:
Simplify your HR admin
Easily access staff information through employee profiles and store contracts with document storage. With our reporting suite, you can see absence patterns and analyse staff hours in a couple of clicks.
Tick those HR boxes with:
Accurate employee time tracking
Whether clocking in by app or on-site, record staff working hours and prepare payroll quickly, easily and accurately.
Speed up payroll with:
Lighten your workload and make your company a better place to work
4 BIG reasons to swap your spreadsheets for RotaCloud
Streamline inefficient processes
Grow your business without the growing pains. Build standardised, scalable processes across teams and departments.
Get full visibility and stay in control
See all of your rotas, holidays and timesheets in one app. You’ll have constant visibility and control – no matter where you are.
Make payroll week painless. Not a pain in the a**e
Stop dreading the looming payroll week. Process payroll quickly and accurately in a few clicks – not a few days.
Build a company where people love to work
It’s 2024. Employees expect their work life to fit with their personal life. With RotaCloud, you can offer an employee experience to help you recruit and retain the best people.
How it works
1Plan
Plan
Create your rotas in record time. Booked holidays, availability, contracted hours and special events are all on one screen so you can plan with confidence.
2Publish
Publish
Click ‘Publish’ to instantly send your newly built rota to your staff. They get email and push notifications to keep them in the loop, and they’ll be able to see their new shifts when they open the app – whether at work or at home.
3Manage
Manage
Even the most carefully planned rota will be subject to unexpected changes. Swap the desperate texts and phone calls for a couple of clicks, and get back to the jobs you’d rather be doing.
4Clock
Clock
When your employees come into work, they clock in using the mobile app or a fixed terminal on a tablet. Timesheets are filled out automatically and - because RotaCloud knows what was scheduled - any lateness or overtime hours are flagged.
5Pay
Pay
Payroll is now painless. Timesheet hours are calculated and collated on the payroll report. This can be downloaded as a CSV in an accountant-friendly format or automatically pushed to your payroll provider.
All for less than the cost of buying your staff a coffee every month
Prices start at £2 per employee per month. No hidden costs. No long contracts. No funny business.
Support
World-class support included
It’s important that you can get up and running quickly and easily. Our UK-based support team is here to help you assess your options and properly evaluate RotaCloud before committing. Whether you’re new to RotaCloud or you’ve been with us for years, we’re always a message away.
- Fast responses
- UK-based team
- Speak to experts
- Annoying ‘chats’ with robots
Built for growing businesses outgrowing spreadsheets
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Restaurants, Cafes & Bars
RotaCloud allows me to be proactive with rotas instead of reactive. If one of our sites is over budget, I can log in from anywhere in the world and it’ll show me
Steve Crawford Chicken & Blues
-
Care homes
Happy staff is happy service users. That’s how it’s driven. And RotaCloud enables us to do that.
Nicola Johnson Kelso Care
- Retail
- Healthcare
- Hotels & Hospitality
- Software, Tech & Comms
- Professional services
- Leisure
- Dental practitioners
- Security services
- Vets
Wondering if RotaCloud is for you? If you have staff who work irregular hours with frequently changing shifts or manage multiple teams, departments, or sites - it’s probably a good fit. Send us a message and we’ll be able to advise you.
We were spending 25% of our turnover on wages — now it’s down to 19%.
We all love RotaCloud, honestly. We wouldn’t be without it now. The way it’s helped the entire company is unbelievable.