Five-star stays start with a five-star rota
Simple online rota software for hotels & resorts
Five-star scheduling, attendance, and holiday management tools for your hospitality business.
Rota planning in hospitality: 8 steps to success
7 min read
Try it free
- No card required
- UK-based support
Trusted by more than 4,500 businesses, including:
4.9 av. 234 reviews
4.7 av. 41 reviews
4.9 av. 233 reviews
In the hospitality industry, careful planning is essential if you want to prevent chaos from breaking out. But with every minute you spend on admin meaning a minute less spent with your guests, it can sometimes be tricky to strike the right balance.
That’s where we can help. RotaCloud is the no-nonsense way to plan rotas, track attendance, and manage annual leave — all in one place. It’s already helping thousands of businesses reduce wage bills, prevent staffing mix-ups, and cut rota planning time by as much as two-thirds. Plus, with free apps for your staff, you can be confident your team always have the right version of the rota in their pocket.
I would wholeheartedly recommend RotaCloud to other businesses in our industry.
Effortless rota planning
RotaCloud’s intuitive drag-and-drop interface makes building rotas quick and easy — so you spend less time stuck in the office, and more time making your guests smile. Build separate rotas for your reception, kitchen and housekeeping teams within a single RotaCloud account.
See our rota builderWhenever there are any small changes, we can make them live on RotaCloud and the system notifies the staff for us.
No more missed shifts
We’re cloud-based, so you’ll always be sure that your staff are looking at the most up-to-date version of their rota. No more duplicates, rota mix-ups, or staff excuses for missed shifts!
Sharing & visibilityThe cloud-based system is great. The fact that staff can log in using the app to check shifts is a massive bonus.
Easy holiday management, even during busy periods
Forget emails and post-it notes; with RotaCloud, your staff request time off through the free RotaCloud app. Don’t want staff taking time off on bank holiday weekends? Set leave embargoes to automatically block leave requests for busy periods.
Holiday management toolsRotaCloud has meant that we are totally up to speed with who has taken or booked in leave and when.
We can now check working hours, leave, sickness and absences easily rather than having to trawl through reams of paper.
Availability at a glance
Employees can set their availability using their phones, so you can see exactly when your staff are available to work while you’re planning your next rota — perfect if you hire plenty of part-timers.
Explore availabiltiy toolsAs soon as RotaCloud was introduced, we started to reap the benefits.
Fill rota gaps fast
Someone called in sick? Don’t waste your morning trying to find cover; just drag their shift to the top of your rota and everyone who’s eligible to work it will be able to claim it.
More on open shiftsI can put open shifts on the rota for staff to claim without having to check who’s free. RotaCloud saves me loads of time.
GDPR compliant
We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone.
Cloud-based
Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.
Free support for life
We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.
You're in good company
Join more than 4,500 small and medium businesses using RotaCloud to manage their teams.
4.9 av. 234 reviews
4.7 av. 41 reviews
4.9 av. 233 reviews
from Trustpilot
Simple to use, always being updated and improved and has solved many rota planning issues.
from Capterra
A great solution which simplfies our administrative processes and reduces our paperwork.
from Trustpilot
RotaCloud was one of the best decisions I could have made.
from Trustpilot
I can't tell you how much RotaCloud has changed my working life!
from Trustpilot
Can't fault RotaCloud and the team — highly recommend it.
from Capterra
Sampled a few online rota systems and RotaCloud was by far the best.
from Capterra
Happy to have found this software, best decision ever.
from Capterra
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
from Trustpilot
A fantastic program that makes creating a rota so much easier.
from Trustpilot
Excellent, user friendly, brilliant customer service.
from Capterra
Simple to use and great value for money!
from Capterra
Simply the best rota software around.
from Capterra
Great user support, always there to answer any questions. The interface is very intuitive.
from Capterra
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
from Capterra
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
from Capterra
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
from Trustpilot
I looked at other similar packages but none seem to have the simplicity RotaCloud provides.
from Trustpilot
RotaCloud has made our life as an independent business a whole lot easier.
from GetApp
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
from Capterra
Best scheduling piece of kit out there!
from Capterra
[RotaCloud] is a game changer for our small charity.
from Capterra
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
from Capterra
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
from GetApp
RotaCloud is our life saver!
from GetApp
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
from Capterra
Some fantastic features and also the customer support service is world class.
from Capterra
RotaCloud is the best online HR management tool.
from Capterra
Communications with the RotaCloud team are excellent and they are very quick to respond.
from GetApp
Great software at a good price which is scalable with your business.
RotaCloud is rated 4.9 out of 5 on average from over 500 reviews on Capterra, GetApp & TrustPilot
Free resources for hotel & resort owners
We like to keep our ear pretty close to the ground when it comes to the hotel industry. Check out this sample of our exclusive blogs and handy resources.
Join more than 4,500 businesses already using RotaCloud to manage their teams.
Try it free- 30-day free trial
- No card required
- UK-based support
