Online rota software

rota planning
for your business

Staff rotas a constant headache? RotaCloud is the no-nonsense way to schedule shifts, record time and attendance, and manage annual leave.

  • 30-day free trial
  • No card info required

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Scheduling software for every industry

From cafes to care homes, restaurants to retailers, we’ve got all the tools you need to make managing hourly employees and flexible workers a breeze.

Trusted by more than 3,000 businesses worldwide, including these fine people:

One simple platform for organising shift work

Our cloud-based Rota Planning and Time & Attendance tools work hand-in-hand to save you time and money.

Shifts, sorted

Rota Planning

Plan, edit, and publish rotas anytime, anywhere. With our free mobile apps and shift notifications, your team are always kept in the loop.

Learn more Rota planning with RotaCloud

Easy clock-ins

Time & Attendance

Keep track of staff hours with secure on-site and mobile clocking — your timesheets are automatically populated with accurate shift data.

Learn more Time & attendance tracking with RotaCloud
Millers Fish and Chips logo
RotaCloud is so user-friendly — even for people who haven’t used anything like it before Mark Coaker, Operations Manager at Millers Fish & Chips

25% 19%

Labour costs as a percentage of turnover before & after implementing RotaCloud.

Mark Coaker and Nick Miller of Millers Fish and Chips

Tools of the trade

Why RotaCloud?

Whether you’re struggling with scheduling, looking to cut your wage bill, or need a clocking in solution, we’ve got you covered.

Reclaim your workday

Effortless rota planning

Simple dentist rota in RotaCloud, showing three employees and four locations.
Planning and sharing rotas has never been easier. Drag and drop shifts, assign roles and locations, and create templates for weeks or months ahead — all in less time than it takes to make a brew.

No more paperwork

Hassle-free holiday management

Leave management in RotaCloud, with three employee's leave allowances, used leave and remaining leave.
Your staff request holiday and track their remaining allowance from within RotaCloud, so there are no more emails or sticky notes to keep track of. Booked holidays display on the rota, too, so you’ll always know who’s free to work.

Fill gaps fast

Every shift, covered

A dentist's shift in RotaCloud being moved to Open Shifts.
Someone called in sick? Need more hands on deck? Use Open Shifts to let your team know there’s a shift that needs covering. RotaCloud will notify you as soon as the shift’s been filled.

Staff self-service

Empower your staff

RotaCloud smartphone app with current shift and next annual leave on app home screen.
With RotaCloud, your staff can do things like check their rotas, request time off, and organise shift swaps directly through the app — they get to strike a better work-life balance, while you get to stay focused on running your business. Everybody wins.

Track staffing costs

Stay on budget

RotaCloud shift summary, with estimated costs for the selected period.
See estimated labour costs for each shift, day and week as you plan your rota. You can also set budget caps or labour percentage targets to keep staffing costs under control — no more nasty surprises when it’s time to run payroll.

Clocking and timesheets

Time & attendance made easy

Developer's timesheet in RotaCloud, with dates, clocking in and out times, lateness and hours paid.
Your staff clock in and out in seconds with our free mobile apps. Attendance data is automatically fed into employees’ online timesheets, with any absences or lateness flagged, ready for you to export to payroll.
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You’re in good company

Join more than 3,000 small and medium businesses using RotaCloud to manage their teams.

Saves me hours each month on organising shifts and staff leave.
Alex D
RotaCloud has saved our staff hours and hours of time on planning rotas.
Ben S
The support team always reacts fast. Can't fault them.
Charles S
Now we’ve made the change, I can’t ever see us going back!
Chris W
RotaCloud is a valuable component in our business setup and is very easy to use.
Clive P
Sampled a few online rota systems and RotaCloud was by far the best.
David M
Rotas have never been so easy.
Emma H
We've been using RotaCloud for over two years and now can't imagine how we survived without it.
Lucy C
Absolutely fantastic. Sales and aftercare are second to none.
Marc Y
Rota allocations are now a simple, easy exercise regardless of me being in my office or enjoying a day out.
Mark S
Makes employee shift handling simple. The best software I have used so far for small businesses.
Mathias J
The best rota software we have used.
Matt N
RotaCloud makes it so simple to create rotas that your staff will easily understand.
Mishelle F
I have had nothing but positive experiences with RotaCloud.
Niall K
RotaCloud has cut my rota planning down from three days a month to about two hours.
Richard B
This is the third company I have implemented RotaCloud at; it’s incredibly simple to use.
Simon Mc
Excellent product for managing staff communication and improving efficiency.
Steve D
We looked at alternative rota apps but found RotaCloud easy to use and value for money.
Steve O
We have used RotaCloud for over four years now and find it caters to all our needs.
Tracy A
Communications with the RotaCloud team is excellent and they are very quick to respond.
Vanessa S
Saves a lot of time, is accurate, and very, very easy to use.
Wendy M-S

RotaCloud is rated 4.9 out of 5 from 160 reviews on Capterra

Last updated: March 2021

Setup and support are on the house

Our York-based support team will help you set up your account so that it’s the perfect fit for your business. And once you’re up and running, support stays free. Forever.

How we did in 2020

  • Over 16,000 conversations
  • Average response time less than 1 minute
  • 97.9% of customers rated their conversations positively

Ask us a question

The RotaCloud in-house support and onboarding team