Rota planning software

Simple staff scheduling & people management software

Plan your rotas online in minutes, and spend even less time sending them to staff. Manage shift swaps, time off, and annual leave — all in one place.

Try it free for 30 days

No card required
UK-based support

Rota in RotaCloud showing calendar containing shifts, employee names and a row of open shifts available to claim.

Building rotas

Plan staff rotas in minutes

Our intuitive and easy-to-use rota builder makes creating your rotas a doddle.

Create templates based on rotas you’ve already built, or copy and paste complex multi-week or month shift patterns to save hours of tedious planning.

Explore our rota builder

Publishing & notifying

Automatic notifications keep everyone in the loop

Keep track of your rota 24/7 and ensure staff stay connected through email, SMS, and push notifications.

Publish your rotas online so employees can log in and see their shifts anytime, anywhere.

More about notifications

Hand-drawn doodles showing shifts swapping, a hand holding a pencil, a paper plane, and a notification bell.

Notifications setting screen in RotaCloud with toggles for email, push, and SMS, with blue Save button.

Employee self-service

Stay in control with staff logins and flexible user permissions

Invite employees to create their own accounts so they can view their shifts and be notified of updates.

Control what people can see with custom user permissions, and delegate responsibility by assigning managers.

RotaCloud for employees

Cost control tools

Keep labour costs under control

Take the guesswork out of scheduling and keep your business in the black with RotaCloud’s real-time labour forecasting and budgeting tools.

Schedule shifts based on expected revenue, set budget caps for each team or location, and see staffing costs as you plan.

Explore cost control tools

A section of a rota in RotaCloud showing labour target of 20% £269.54, together with current labour spend and revenue.

Employee requests

Communicate easily with staff, and find replacements fast

Employees are able to notify you of problems with their upcoming shifts and can request time off directly through RotaCloud.

Find replacements quickly and easily or, if you like, let employees arrange their own cover.

Learn more

Staff availability tools

Get the rota right first time

See when your staff are or aren’t free to work, right there on the rota as you plan. No more rota rewrites or last-minute changes.

Availability in RotaCloud

A typical staff rota showing shifts, staff unavailability in red, staff availability in green.

Setting holiday accrual rate in RotaCloud with field to input accrual rate as a percentage.

Annual leave & HR tools

Organise time off and easily track holiday allowances

Save valuable administration time and keep your business running smoothly.

From annual leave to staff sickness, RotaCloud provides a platform for managing staff absence and time off requests, all in one place.

Automatic holiday accrual makes your life even easier, letting your staff see how much holiday they’ve built up with every shift they work.

Explore holiday management

Integrations & extras

Connect RotaCloud to applications you already use

Share data between RotaCloud and the apps you already use, cutting your admin and streamlining processes at your business.

Explore our integrations

Support

Rota planning tools & features

Plan staff rotas, fast

Keep tabs on spending

Annual leave made easy

Record staff lateness & absence

Get RotaCloud in your pocket

Keep your team in the loop

See who's free to work

Gain insights and back up decisions

Features home

Rota planning software

Building rotas

Publishing & notifying

Employee self-service

Cost control tools

Employee requests

Staff availability tools

Annual leave & HR tools

Integrations & extras

Support

Rota planning tools & features

Shift planning

Labour cost control

Holiday management

Absence management

Employee app

Sharing rotas

Availability tools

Reports

Try RotaCloud free for 30 days