Online HR software

Simplify your HR admin

Streamline your HR processes and eliminate repetitive admin tasks with RotaCloud’s built-in HR tools.

Try it free for 30 days

No card required
UK-based support

Employee document storage screen in RotaCloud with list of stored documents (such as hygiene certificates and manager docs), the visibility of each document and if the document has been signed or acknowledged.

Cut the admin and effortlessly organise employee data with our handy HR tools.

Employee profiles

A secure repository for your employee data

RotaCloud’s employee profiles gather all your staff’s info together in one place — safe, secure, and GDPR-compliant.

Personal information
Emergency contact details
Salary & wage rates
Holiday allowance and accrual rates
Roles worked
Typical work schedule

Annual leave & absence management

Easy leave management

Reduce time spent responding to leave requests and recording absence with RotaCloud’s comprehensive leave management tools.

Leave calendar

An employee's leave records for March with detailed breakdown of a 3-day instance of sickness.

See remaining holiday and time off in lieu allowances, booked leave, and past absences all on one screen.

Automate leave request responses

Use custom leave request rules to automatically turn down any requests that would leave you understaffed.

Detailed absence records

Employee absence records showing employee names, dates of absence, type of absence, and person who recorded it.

No more annual leave mixups — RotaCloud logs whenever an absence record is added or changed, and by who.

RotaCloud has reduced our administration time by 40-50 hours per week.

Andrew Miller, Sports Operations Manager, Sheffield Hallam University

Document Storage

Store work-related documents securely — and find them fast

Keep important employee and workplace documents in RotaCloud, so you never need to dig through hard drives or filing cabinets to find what you’re looking for.

Employee documents

List of an employee's stored documents in RotaCloud including annual review info, passport scan, contract, photo.

Upload personal files such as right-to-work documents and employment contracts — only you and the employee they belong to can view them.

Team documents

Share files that apply to individual teams or the entire company, such as policies & procedures.

Set visibility

Document storage screen showing details of stored doc: file name, size, owner, date added.

Change who can see your documents at any time — from everyone on the team, to only RotaCloud admins, or a custom selection of employees.

Document Signing

Get signatures in seconds with online document signing

Forget the printouts and email attachments. RotaCloud lets you send important documents like employment contracts and non-disclosure agreements straight to your employees to sign electronically.

Fast, secure signing

Document Signing screen showing area an employee can add a signature or upload an image of their signature.

Employees can sign documents simply by following a secure link sent to their registered email address and typing their name.

Share contracts with a click

Upload employee document screen with option to upload a file with the option to share with the employee and an option to mark it as requiring a signature.

Set a contract or document as requiring a signature and RotaCloud will automatically notify the relevant employees via email. We’ll even send them a reminder if they forget to respond.

See who’s signed

Document Signing screen showing list of documents for a user and highlighting ones that are not signed

RotaCloud will let you know the moment a document has been signed, but you can check the status of a document anytime you need to via the Documents screen in an employee’s profile.

Document Acknowledgement

Be sure they’ve got the memo with Document Acknowledgement

Have a document that doesn’t require a signature but you still need your team to see? RotaCloud’s Document Acknowledgement feature can help.

Easily set visibility

Upload company document screen with option to set visibility and which employees to share it with.

Open up any company document stored in your RotaCloud account to quickly set which of your team can see it — and which of them needs to acknowledge it.

Peace of mind for you

Documents screen in RotaCloud showing the acknowledgement status of each document where required.

Easily see the status of an uploaded document — including who has and hasn’t acknowledged reading it — via the Company Documents screen.

Automatic notifications

Document acknowledgment screen showing name of the document and a button to acknowledge it has been read and understood.

Staff required to acknowledge a document will receive an email containing a secure link to the document in question.

Logbook

Keep track of key dates & activities

Use RotaCloud’s logbook to record important past and future events, such as appraisals, awards, or workplace accidents.

You can also use the logbook to make a note of health and safety certificates that may be expiring, or any employee documents that need renewing.

Creating a logbook entry in RotaCloud for an employee appraisal.

Daily totals report in RotaCloud for 22–28 August showing hours in blue and costs in red.

Reports & records

Reliable HR reports

Use RotaCloud’s built-in reports to back up decisions or spot opportunities for improvement.

Time off & cover

See the amount of holiday taken, swap requests, and Bradford Factor score for unplanned absence.
Time & attendance

Lateness and absence by day of the week, overtime worked, and accrued holiday.
Hours & costs

See employees’ average worked hours, and a breakdown of hours and costs by day.

Compliance & accountability

Automatic audit trails for easy decision-making

RotaCloud automatically keeps detailed records on many of your people management processes — from when your staff claim shifts and request leave, to managers changing rotas or editing timesheets.