Shift planning software

Build rotas in record time

Don’t spend time struggling with spreadsheets — just click, drag & drop your way to the perfect rota with RotaCloud’s intuitive rota planner.

Try it free for 30 days

No card required
UK-based support

Rota screen in RotaCloud showing calendar containing shifts, employee names and a row of open shifts available to claim.

Fast, flexible, and user friendly — so you can stay focused on what really matters.

All-in-one shift planning

Everything in one place

RotaCloud puts the information you need front and centre as you build your rotas — no more checking calendars or trawling through WhatsApp messages.

Staff availability

Employee availability is shown on the rota as you plan shifts, giving you a clear picture of who’s free to work, and reducing the need for last-minute changes.

Contracted hours

RotaCloud automatically tallies your employees’ hours as you add shifts, showing you whether your staff are over or under their contracted hours.

Holidays & leave

Annual leave is clearly displayed on the rota to help you plan ahead — as well as avoid accidentally assigning shifts to staff who are on holiday.

Days off

Mark days that employees don’t work — such as weekends for your office staff — on the rota, so you aren’t giving them shifts on their days off.

Photo of Nick Miller and Mark Coaker of Millers Fish & Chips

I didn’t feel like I needed any training. I could log on, on my laptop or on my phone, and use it straight away — it’s that easy. Nick Miller at Millers Fish & Chips

Copying tools & templates

Build & copy complex rota patterns

Whether planning rolling rotas, 2-on-2-off shift patterns, or scheduling shifts ad hoc, you can do it with RotaCloud.

Copy single weeks & months with just a click.
Duplicate blocks of shifts for some or all employees for any period.
Create templates and apply them across any date range.

Customisation options

Build it your way

Whether you’re a fresh-faced SME or a multinational business, RotaCloud can be tailored just the way you like it.

Unlimited rotas & locations
Build as many rotas as you need for each department, site, or whatever works for you.
Customisable roles & rates
Specify which employees can work each role, and assign specific role rates per hour, or per shift.
Group & organise your team
Make your rota your own by grouping and ordering your employees however you like — such as by role, department, sub-team, or seniority.

Open shifts

Find cover fast

Need to fill a gap in your schedule? Let RotaCloud do the hard work for you.

Create an open shift and all eligible staff will receive a notification that there’s a shift up for grabs. RotaCloud will let you know when the shift has been filled, and automatically update the rota.

A close up of a shift in RotaCloud with a note attached: 'Hey, you'll be the first one in tomorrow so you'll need to open up.'

Shift notes & day notes

Give your team all the info they need

Use shift notes and day notes to communicate important information quickly and easily — putting it right there on the schedule.

RotaCloud’s made the rota-planning procedure so much easier than it used to be — it frees up my time so that I can do other things.

Jacqui Leach

Dispensing Optician at Cameron Beaumont

Customisable access levels

Share the workload

You don’t have to do it all yourself.

Set access levels in RotaCloud to mirror your existing processes, such as allowing team leaders to approve leave requests or build rotas for specific departments.