After trialling a number of HR and staff scheduling platforms, Michael and his team ultimately opted for RotaCloud.
“The RotaCloud interface, ease of use, permission structure and combined approach to rota, employee and leave management was what swayed our selection over the competition,” he explained.
“As a national retailer, we needed the flexibility of different locations within the system and an approval structure that would allow the managers of each store, depot or department to approve the clock-ins for their own staff, while limiting their view of important financial or personal data,” Michael continued.
“RotaCloud provides the option of defining our own location structure, with a system that was simple to integrate with our existing processes.”
By utilising both RotaCloud’s Rota Planning and Time & Attendance features, Michael and his team found that they were spending much less time on paperwork and admin.
“We’ve benefited greatly in terms of time saved processing staff rotas, leave approvals and month-to-month payroll,” he told us.
“All of these were becoming a major headache for us as we expanded, but with the introduction of RotaCloud, we've been able to add dozens of new staff without any hiccups. The scalability will continue to benefit us as we keep growing.”
Another clear benefit of using RotaCloud is that the system is flexible enough to accommodate the variety of shift types that staff at Flooring Superstore work.
“We offer flexible working, static shifts, paid and unpaid overtime and different terms for various groups of staff,” Michael explained. “We’ve been able to work around all of these variables using RotaCloud.”
And of course, keeping track of employees’ annual leave also became much easier.
“RotaCloud has allowed simple requests and approvals for us in processing staff annual leave. All of the approval traces we need are also to hand, and there are plenty of reports which provide all of the information we need for our complex payroll and contract scenarios.“
Clearly, Michael and his fellow managers were very happy with the system. But what of their staff? We asked Michael how the Flooring Superstore team had taken to RotaCloud.
“Staff are able to easily log in and process leave requests wherever they are using the RotaCloud app on their smartphone, laptop, or home computer,” he told us.
“With their rota information to hand, they can easily use this as a reference point for their shift times and leave days. The staff are comfortable clocking in and out of the system as well as managing their breaks, with new starters finding the system is simple and quick to learn.”
Sounds like RotaCloud has proved to be a big hit all round.