After taking it for a spin, Darren and his team opted to adopt both elements of RotaCloud — Rota Planning and Time & Attendance — to tackle the problems they’d been having. The former element, Darren told us, resulted in a dramatic reduction in the time managers were taking to plan and manage their rotas.
“We’re looking at maybe half an hour a week depending on department now,” he said.
“Our production department, for example, runs in a three shift cycle: 6–2, 2–10, and 10–6. So, because we know what cycle that is, they can use [RotaCloud’s] copy and paste function to paste further on.
“I’d say we’re probably saving about two or three days out of the month for each department. It’s a massive saving.”
Cross-department communication has also been drastically improved both due to rotas being sent directly to employees’ phones, and because managers all access the same system.
“[Before] we were relying on people — on one person — to get everything right for their team,” Darren told us. “Whereas now it’s much more of a collaborative effort; everybody gets to see each other’s rotas, so if we know that there’s an issue in there, then we can jump on it straight away.”
For Darren personally, though, the best thing about RotaCloud is the level of transparency it provides him.
“I’m all for making sure that anything that we do, we do fairly. And I know now that, if I look at one person’s rota and I look at their absence record for example, or their time management record, I know that it’s fully up to date. If there’s an issue there, I can fairly administer our procedures for it.”
We’re delighted that RotaCloud’s proved such a useful tool for Darren and his team!