Spend time on your business, not your rotas
Simple online rota software for IT and communications
Plan your team’s rotas, record attendance, manage annual leave and more — all in one place.
The complete guide to scheduling employees
25 min read
Try it free
- No card required
- UK-based support
Trusted by more than 4,500 businesses, including:
4.9 av. 234 reviews
4.7 av. 41 reviews
4.9 av. 233 reviews
IT and comms businesses might be office-based, but working 9-5 Monday to Friday is anything but normal. With complex shift patterns and flexible working arrangements to manage, and customer support coverage to maintain, it can be tricky to keep track of everything.
Let RotaCloud do the hard work for you. Gain complete control and visibility over every aspect of the staff rota, from copying complex shift patterns across weeks and months, to tracking time accurately — even across different time zones.
Handle complex rotas with ease
Struggling with spreadsheets? Map even the most complex rota pattern in RotaCloud with ease, then duplicate it across weeks and months as required. RotaCloud can cope with different time zones, temporary cover, and pretty much anything else you throw at it.
Explore our rota builderRotaCloud’s simple, easy-to-view layout attracted us. It seemed very user friendly. We also appreciated the compatibility with Google Calendar.
Accurate time tracking for a flexible workforce
Keep timesheet records for staff on flexitime accurate with RotaCloud’s Time & Attendance package. Allow GPS-restricted mobile clocking in, or require staff to clock in and out from a fixed terminal — whatever works for you. Clocking data automatically feeds through to employee timesheets.
Clocking in & timesheetsWe can now add embargoes for busy days and months, so that when two front-end developers have approved leave, we still have a third developer around.
User permissions that work with your business structure
Recreate your management hierarchy in RotaCloud with flexible user permissions that shape your account to your liking. Manager permissions cover everything from employee salary visibility to holiday approval. And every permission can be switched off and on per Location, giving you complete control over your data.
Customisation optionsYou can log on at any point and see when you're meant to be working. If you want to swap a shift, you go in and request it.
The first major improvement that we saw was in leave management.
Complete cost and coverage visibility
Whether you’re running a call centre or a customer support team, maintaining complete coverage is all-important. RotaCloud shows you coverage at a glance for each of your various job roles, throughout the day. You can also check coverage and costs across each month.
Cost control toolsWe can see all the distributed teams and where each one shift ends and another one starts. It makes it very easy to schedule meetings or assign hotfixes.
Leave management fit for digital natives (and technophobes!)
Employees increasingly expect businesses to use apps and efficient software for every admin process. Requesting leave, sharing availability, and organising shift swaps are no different. RotaCloud is a platform for all these processes — and our focus on user-friendliness means everyone feels comfortable using it.
Leave management toolsOther software providers didn’t have the user-friendly interface or the comprehensive experience — RotaCloud is very user-friendly.
GDPR compliant
We’re fully GDPR compliant, so you can relax knowing that, as well as being held securely, we’ll never sell your data or share it with anyone.
Cloud-based
Because RotaCloud is 100% web-based, both you and your staff can access your accounts anytime and anywhere you have an internet connection.
Free support for life
We’re known for our fantastic customer support — if you ever get in a muddle, our UK-based support team are just a quick message away.
You're in good company
Join more than 4,500 small and medium businesses using RotaCloud to manage their teams.
4.9 av. 234 reviews
4.7 av. 41 reviews
4.9 av. 233 reviews
from Trustpilot
Simple to use, always being updated and improved and has solved many rota planning issues.
from Capterra
A great solution which simplfies our administrative processes and reduces our paperwork.
from Trustpilot
RotaCloud was one of the best decisions I could have made.
from Trustpilot
I can't tell you how much RotaCloud has changed my working life!
from Trustpilot
Can't fault RotaCloud and the team — highly recommend it.
from Capterra
Sampled a few online rota systems and RotaCloud was by far the best.
from Capterra
Happy to have found this software, best decision ever.
from Capterra
I have been using RotaCloud for 5 or 6 years now and I couldn't imagine scheduling without it.
from Trustpilot
A fantastic program that makes creating a rota so much easier.
from Trustpilot
Excellent, user friendly, brilliant customer service.
from Capterra
Simple to use and great value for money!
from Capterra
Simply the best rota software around.
from Capterra
Great user support, always there to answer any questions. The interface is very intuitive.
from Capterra
We are looking into potentially losing some other systems as RotaCloud seems to do it all.
from Capterra
Very easy to use. The open shift feature is a lifesaver for filling gaps in the rota.
from Capterra
Excellent experience, [I] would not want to use any other system. RotaCloud ticks all the boxes.
from Trustpilot
I looked at other similar packages but none seem to have the simplicity RotaCloud provides.
from Trustpilot
RotaCloud has made our life as an independent business a whole lot easier.
from GetApp
RotaCloud was the choice after I'd tested nearly 20 rota software apps.
from Capterra
Best scheduling piece of kit out there!
from Capterra
[RotaCloud] is a game changer for our small charity.
from Capterra
[RotaCloud] has saved me so much time, covering shifts and sickness at a click of the button.
from Capterra
Makes scheduling a lot easier and faster. All employees have access to the complete rota.
from GetApp
RotaCloud is our life saver!
from GetApp
Excellent, a really great product. I've used similar products and RotaCloud is by far the best.
from Capterra
Some fantastic features and also the customer support service is world class.
from Capterra
RotaCloud is the best online HR management tool.
from Capterra
Communications with the RotaCloud team are excellent and they are very quick to respond.
from GetApp
Great software at a good price which is scalable with your business.
RotaCloud is rated 4.9 out of 5 on average from over 500 reviews on Capterra, GetApp & TrustPilot
Free resources for software, tech, and communications
RotaCloud isn't the only tool that can help with people management. Check out these articles and resources for more practical tips.
Join more than 4,500 businesses already using RotaCloud to manage their teams.
Try it free- 30-day free trial
- No card required
- UK-based support
