Online Rota Software

Fuss-free rota planning for your business

Staff rotas a constant headache? RotaCloud is the no-nonsense way to schedule shifts, record time and attendance, and manage annual leave.

  • 30-day free trial
  • No card info required

RotaCloud is used by more than 4,000 companies with between 2–2000 employees, including these fine folk:

Read case studies

One platform, two beautifully simple products

Our cloud-based Rota Planning and Time & Attendance tools work hand-in-hand to save you time and money.

Shifts, sorted

Rota Planning

Plan, edit, and publish rotas anytime, anywhere. With our free mobile apps and shift notifications, your team are always kept in the loop.

Learn more Rota planning with RotaCloud

Easy clock-ins

Time & Attendance

Keep track of staff hours with secure on-site and mobile clocking — your timesheets are automatically populated with accurate shift data, ready for payroll.

Learn more Time & attendance tracking with RotaCloud

Why RotaCloud?

Reclaim your workday
Effortless rota management

Drag and drop shifts, assign roles and locations, and create templates for weeks and months ahead — all in less time than it takes to make a brew.

Hassle-free holiday management

Staff request holiday and track their remaining allowance from within RotaCloud. Holidays display on the rota, so you’ll always know who’s free to work.

Fill gaps, fast

Employees are automatically notified of relevant open shifts, and can even arrange their own shift swaps using the app. Not happy with the proposed swap? You get the final say!

Improve visibility
Free apps

Free smartphone apps for you and your staff. Check shifts, tweak rotas, and respond to leave requests without the hassle of booting up your work PC.

Shift notifications

Email, push, and SMS notifications keep your staff aware of any shift changes. Thanks to the RotaCloud app, they’ll always have the latest rota in their pocket.

Stay in control

Secure your rota data with flexible, customisable permissions for your managers and employees — so no-one’s seeing anything they shouldn’t.

Track time
Clocking in & out

Secure static terminals, GPS-restricted mobile clocking, and optional photo-taking mean you’ll know exactly when and where your team are showing up for shifts.

Automatic timesheets

Clocking-in data feeds into timesheets without you having to lift a finger. Absences and lateness are flagged automatically, meaning no more time wasted on data entry.


Ready to run payroll? Lock your timesheets with a quick click, then download a complete payroll report that your accountant will love.

58 million

shifts scheduled

4.3 million

holidays approved

21 million


Take back time

What could you do with an extra 14 hours this month?

Ever wished you had more time to spend on your business? RotaCloud customers reclaim roughly three-and-a-half hours each week using our software — that’s an average time saving of 66% compared with doing things the old-fashioned way.


RotaCloud has benefited GDoc in particular, as I now have the time to focus on new projects and other parts of the business to make it sustainable for the future.

Jessica Sciberras, Administrative Lead, GDoc Jessica Sciberras, Administrative Lead, GDoc

I’d say we’re probably saving about two or three days out of the month for each department. It’s a massive saving.

Darren Longworth, Human Resources Business Partner, Clothes2Order Darren Longworth, Human Resources Business Partner, Clothes2Order

We’ve freed up clinicians’ time and managed to produce a more reliable rota that is available to all.

Andrew Downes, Head of Clinical Operations, EAAA Andrew Downes, Head of Clinical Operations, EAAA

Using RotaCloud has saved management a lot of admin time, and time is precious in a busy, dynamic business!

Hannah Robinson, Interpreting Service Manager, SignVideo Hannah Robinson, Interpreting Service Manager, SignVideo
  • NHS logo
  • Clothes2Order logo
  • East Anglian Air Ambulance logo
  • SignVideo logo

Setup and support are on the house

Our York-based support team will help you set up your account so that it’s the perfect fit for your business. And once you’re up and running, support stays free. Forever.

How we did in 2020

  • Over 16,000 conversations
  • Average response time less than 1 minute
  • 97.9% of customers rated their conversations positively

Ask us a question

The RotaCloud in-house support and onboarding team