Please Note: The features discussed below are part of the Time & Attendance add-on package, and are not included in the standard subscription. To learn more about Time & Attendance and start a 14-day free trial, go to the Attendance section in RotaCloud.
Once your timesheets have been filled out for a pay period you can run a payroll report. Lock the timesheets first, to prevent any further changes and then head over to payroll.
In the payroll report you can see a summary of each employees hours for that pay period and a final pay figure. Annual leave is summarised in as paid or unpaid, but you can hover over to see the breakdown of the different leave types. Similarly, the final pay figure also provides a breakdown of how it was calculated when you hover over the amount.
You can manually adjust the amount of overtime taken for each employee and also the final pay amount if you wish. The 'M' icon highlights when a pay figure has been adjusted and if you click this icon you can reset the pay figure to its original calculation.
When you are happy with the pay period and the payroll figures you can finalise the period and this will burn in the payroll data so that it cannot be changed.
To export the payroll report click the download icon in the top right section of the page and this will create a CSV spreadsheet file with all the payroll columns. The file will also include a full breakdown of each leave type and any custom role rates as well.
Payrolls only include approved timesheet records. Learn more about timesheet approval here.